Patrycja Galonzka joins Payman as business manager at Aspire Smiles in Warwick, having worked her way up from trainee dental nurse to the top of the practice after moving to the UK from Poland at nineteen.
She talks candidly about the loss that pushed her to stay in the UK rather than go home, and how years spent as a barista and waitress taught her more about handling people than any qualification could. This is also a masterclass in practice culture: Patrycja walks through her own Caesar framework for running a team, why “anti-values” like blame and gossip do more damage than any missing policy, and why she’d rather build a team like a sports squad than a family.
Expect sharp, practical thinking on KPIs, AI in the day-to-day of a practice, and why taking the blame for everything that goes wrong might be the happiest way to lead.
In This Episode
00:00:50 – Introduction
00:01:50 – From Poland to dental nursing
00:09:00 – Ambition, patience and advice to her daughter
00:12:00 – Awards and ego
00:17:00 – Finding your why
00:19:00 – Anti-values and team culture
00:22:00 – The Caesar framework
00:35:00 – Empowerment and learning from mistakes
00:48:00 – KPIs that matter
00:52:00 – AI in the practice
01:01:00 – Robots and the future of dentistry
01:07:00 – Alternative business models
01:21:00 – Blackbox thinking
01:26:00 – Time management, boundaries and the five-year vision
About Patrycja Galonzka
Patrycja Galonzka is business manager at Aspire Smiles in Warwick, having progressed there from trainee dental nurse through lead nurse and practice manager. She moved to the UK from Poland at nineteen, is the creator of the Caesar leadership framework, and now runs her own consulting business helping dental teams build stronger culture and systems alongside her practice role.
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[VOICE]: This [00:00:30] is Dental Leaders. The [00:00:35] podcast where you get to go one on one with emerging leaders [00:00:40] in dentistry. Your [00:00:45] hosts Payman Langroudi and Prav Solanki.
Payman Langroudi: It [00:00:50] gives me great pleasure to welcome Patricia Galuska onto the podcast. Patricia [00:00:55] is a practice manager in Warwick and I’m really happy to have a [00:01:00] practice manager on because I don’t think I’ve had many. And I [00:01:05] don’t know if you heard the episode we had with Mark Allen of Bupa, the CEO [00:01:10] of Bupa Dental, and he said that he’s a seasoned professional, like he’s [00:01:15] been in insurance, he’s been in this, that, and the other. Now he’s running 8000 people in [00:01:20] Bupa dental care. And he said the hardest job he’s come across as practice manager. All [00:01:25] the different roles you have to play with employed people, self-employed people, [00:01:30] patients, compliance and so on. And I’ve been following your content. [00:01:35] It’s one of the reasons why I wanted to talk to you because it’s really lovely content, very helpful content.
Patrycja Galonzka: Thank [00:01:40] you.
Payman Langroudi: And I know how hard it is to make content alongside everything [00:01:45] else you’ve got to do.
Patrycja Galonzka: Absolutely.
Payman Langroudi: Um, but that’s a pleasure to have you. Um, I want [00:01:50] to kind of start with how did you end up in Dental?
Patrycja Galonzka: Thank you. [00:01:55] It’s a pleasure to be here and thank you for having me. So before I came to [00:02:00] UK, I was only 19. I finished my A-levels and my goal [00:02:05] was always to be actually in the healthcare. So it was just to really [00:02:10] decide if I want to be a dental hygienist or doing the healthcare management. [00:02:15] Came to UK over the summer time just to work before I [00:02:20] wanted to start uni from Poland. From Poland. Yeah.
Payman Langroudi: Was it actual A-levels or Polish [00:02:25] equivalent of A-levels?
Patrycja Galonzka: I think it’s equivalent, yes. Yes. So I was just basically [00:02:30] finishing that and then ready to go to uni. Yeah. Came here [00:02:35] with the goal just to work, save some money and go back. But I think after [00:02:40] a month we had the loss in our family. And I felt like a [00:02:45] different kind of responsibility over the night. Mhm. And I felt [00:02:50] this is the opportunity you can miss. And I decided I want to [00:02:55] stay. And I remember my mom’s reaction and my family was like, what? [00:03:00] They were not probably happy with it, but I’m so glad I stayed. [00:03:05] And I first started working as a barista and a waitress in [00:03:10] a local cafe in the morning, in the evening in the restaurant. After [00:03:15] a few years, I felt that I have to do something. I really want to be in [00:03:20] the health care. And I applied for a trainee dental nurse via CV and [00:03:25] got a job front of line. Now I’m in the clinic and [00:03:30] progressed from trainee dental nurse. Step by step to lead dental [00:03:35] nurse practice manager. And after that I moved to the business [00:03:40] manager where I’m currently at. Spi smiles.
Payman Langroudi: So this sort of [00:03:45] determination that you clearly have, would you say that sort of the inflection [00:03:50] point was when your uncle passed away?
Patrycja Galonzka: Yes, I.
Patrycja Galonzka: Remember. [00:03:55]
Payman Langroudi: That person before.
Patrycja Galonzka: I was. I was really like, raised [00:04:00] in a way that discipline is something that takes you to where you want to be. Um, [00:04:05] but what he told me is the last time I remember seeing him go [00:04:10] and try. You can always come back. If you’re not going to try, you will never know. [00:04:15] And that’s my courage to today’s days to be honest. So [00:04:20] I feel like if you don’t try, you will never know if that’s something for you or not. And [00:04:25] I knew that healthcare was my goal, but doing the waitress and barista [00:04:30] job before it helped me as well to connect with different people, to [00:04:35] save them, to work under the pressure as well. So those skills were [00:04:40] very transferable to actually to the dental practice.
Payman Langroudi: We were talking about Prav before. Prav [00:04:45] is one of my cohosts. Yeah, he him and his brother. I don’t know if you’ve come across his brother Caleb.
Patrycja Galonzka: Yes. [00:04:50] He’s Dental.
Payman Langroudi: I mean, both of them are most super successful people, and both [00:04:55] of them put working in their dad’s shop as one of the key things that makes [00:05:00] them successful. Because both of them can talk, right? They can.
Patrycja Galonzka: Talk.
Payman Langroudi: And not rubbish [00:05:05] either. Both of them can really hold the room. Yes. And Prav was telling me, you know, like when you when you sit behind [00:05:10] the till and you have to talk to the 78 year old lady who [00:05:15] just wants a conversation and the businessman who’s in a hurry, and the kid who’s come [00:05:20] to rob your store.
Patrycja Galonzka: Oh my God. Yeah, because.
Payman Langroudi: You just learn how to communicate with.
Patrycja Galonzka: People. [00:05:25]
Payman Langroudi: So you feel like that barista job was like an important point there, right?
Patrycja Galonzka: Absolutely. [00:05:30] Dealing with the.
Payman Langroudi: Public.
Patrycja Galonzka: Right?
Patrycja Galonzka: Yes. And especially coming to UK when I was only 19. [00:05:35] Same again. You had to save people from a different groups youngsters [00:05:40] to the elderly people. But I always connected better with elderly people. I [00:05:45] don’t.
Patrycja Galonzka: Know why. Me too, me too. Me too. Yeah.
Payman Langroudi: How about when? When? If I said, how would you characterise your childhood [00:05:50] in Poland. Like what was the what was that like?
Patrycja Galonzka: It was definitely [00:05:55] my mom. She’s like a superwoman to me.
Patrycja Galonzka: What does she do?
Patrycja Galonzka: So she was [00:06:00] actually a dental nurse for some time as well. Yeah, yeah. And I remember going to [00:06:05] the clinic and then I was helping her with the X-ray cards. You [00:06:10] know, the paper records. She was so cool. Um, and then she had a shop like [00:06:15] a, you know, auto shop like the performs in here in, in UK. Um, [00:06:20] but yeah, she was just raising us in such a beautiful way with very, [00:06:25] with a high discipline, like be grateful for what you’ve got and [00:06:30] just never give up. And that’s what I’m trying to say to my daughter. Just never give up. [00:06:35] Try but never give up. And now when she reads the books, she gets frustrated [00:06:40] sometimes when she can’t read it. And I can hear it like, never give up, never give up. It’s [00:06:45] just so cute to see.
Patrycja Galonzka: Which year were you born?
Patrycja Galonzka: 92.
Patrycja Galonzka: 92.
Patrycja Galonzka: Yes. [00:06:50]
Payman Langroudi: So. So you don’t remember the transition of Poland from communism? [00:06:55]
Patrycja Galonzka: Not so much.
Payman Langroudi: Just stories, I guess.
Patrycja Galonzka: Stories from my grandfathers. [00:07:00] So I remember going around like a lot of different people who actually [00:07:05] went through this experience and myself and a few other friends from school. [00:07:10] We actually combine all articles into like a one booklet. Really? Yeah, yeah, [00:07:15] I remember we won like a competition at school. And yeah, it was so, so [00:07:20] amazing to connect.
Patrycja Galonzka: With people in.
Payman Langroudi: That country. I’ve been there twice. Okay, both [00:07:25] times to Warsaw. But the, I think in the two times I went there was like maybe a four [00:07:30] year, five year gap. In that five years, the town completely changed.
Patrycja Galonzka: Oh, yes. [00:07:35]
Payman Langroudi: And now again, right now. Now it’s kind of experiencing a golden period, right. Did [00:07:40] you ever consider going back or. No.
Patrycja Galonzka: No.
Patrycja Galonzka: I think the first few years, probably [00:07:45] a few times, Because you just missed that home, your family.
Patrycja Galonzka: It [00:07:50] takes.
Payman Langroudi: Five years. I think when you move, it takes five years. I agree because for the first 2 or 3 [00:07:55] years, you fit in nowhere.
Patrycja Galonzka: Yes.
Payman Langroudi: You don’t fit in here. You don’t fit in there anymore.
Patrycja Galonzka: Correct.
Payman Langroudi: And [00:08:00] then after five years, you start thinking maybe this is home, you know, like a.
Patrycja Galonzka: Yeah, [00:08:05] I don’t know.
Payman Langroudi: That’s what I.
Patrycja Galonzka: Think.
Patrycja Galonzka: I think five years it’s. Yeah, I agree on that because [00:08:10] the first few years you just work hard, you try to enjoy the life and [00:08:15] you literally don’t know what you’re doing. And after that time, I’m like, oh, should I go back? Should I [00:08:20] stay? Then you question yourself. But when you hit that five years, you should [00:08:25] exactly know if you’re connected or actually, this is not for me. Maybe I should go back, [00:08:30] but for me, I knew it straight away. Really? After a few years that I want to stay [00:08:35] here. I love the diversity in this country. Lots of different backgrounds, [00:08:40] different people with different cultures, different languages. [00:08:45] I really, really love that.
Payman Langroudi: If you’re a curious person, you can’t.
Patrycja Galonzka: Be.
Payman Langroudi: You can’t be bored [00:08:50] here in that sense, right? There’s so much.
Patrycja Galonzka: To.
Payman Langroudi: Learn from so many.
Patrycja Galonzka: Different people. Exactly. [00:08:55]
Payman Langroudi: But so you know, your upbringing. Okay. A lot of discipline. All of that. And [00:09:00] then you come here and you work your butt off. Is there anything that you would change? Like when [00:09:05] you say you give your daughters the same lessons? Do you feel like maybe you didn’t live [00:09:10] your 19, 20, 21 year old because you know, that’s a, that should be a carefree [00:09:15] time, right?
Patrycja Galonzka: Mhm.
Payman Langroudi: And you were building and working and all of that. Were [00:09:20] you enjoying as well? Did you, did you, would you do it differently at all? And would you tell your daughter to do it differently? [00:09:25]
Patrycja Galonzka: No, I would definitely didn’t want it or wouldn’t like [00:09:30] to change the way she wants to build her future. Yeah. Um, I can pass my lessons [00:09:35] to her. I mean, we go through this as adults as well. You know, when you have your [00:09:40] parents, they tell you, please do a, B, C, d.
Patrycja Galonzka: Yeah.
Patrycja Galonzka: But you might do [00:09:45] it and you may not.
Patrycja Galonzka: But you might do.
Payman Langroudi: X, y.
Patrycja Galonzka: Z.
Payman Langroudi: Exactly what I’m what I’m the way [00:09:50] the reason I’m asking you is I get I get a lot of young dentists contact me.
Patrycja Galonzka: Sure.
Payman Langroudi: For advice. What [00:09:55] should I do next? Yeah, that’s all the time. I mean, I like five, [00:10:00] six times a week. I get someone asking me something like this. Yeah. And and, you know, [00:10:05] in your 20s, one of the things you’ve got is sort of you can’t, you can’t wait to get [00:10:10] things going. You know, you haven’t got patience.
Patrycja Galonzka: Oh yes.
Payman Langroudi: And sometimes I’ve got a 26 year old [00:10:15] dentist asking, you know, I’m thinking about doing this, but what about doing that? And, and I think to myself, [00:10:20] if they do nothing for four years, then there’ll be a 30 year old [00:10:25] dentist. Yeah.
Patrycja Galonzka: And yeah.
Patrycja Galonzka: The time is the gold.
Patrycja Galonzka: I know, but there’ll be a 30.
Payman Langroudi: Year old and [00:10:30] there’s still a young dentist. Yeah. You could do literally nothing like sit on their hands for four years. Yeah. [00:10:35] I’m not saying do that. Yeah, but there’s an element of guilt [00:10:40] Built into a lot of people, especially like a dentist or someone from [00:10:45] age 14 has had to decide to become a dentist. Gcses, A levels, dental [00:10:50] school, all of that stuff. And so they’re so built on speed [00:10:55] that you’re thinking, hey, come on, man, go travel. And you know, like take a. [00:11:00]
Patrycja Galonzka: Year out or.
Payman Langroudi: Something. Yeah. And enjoy life a little bit.
Patrycja Galonzka: Yes.
Payman Langroudi: And it’s not the end of [00:11:05] the world. You make a decision like your your uncle said to you, you make a decision. You decide to go off the [00:11:10] prosthetics, whatever it is.
Patrycja Galonzka: Yes.
Payman Langroudi: You can reverse the decision. It’s not the end of the world. It’s nothing. [00:11:15]
Patrycja Galonzka: Absolutely.
Payman Langroudi: But people get themselves in a state about. I don’t think I’m doing enough and very [00:11:20] competitive. It’s quite hard to get in. So the people who get in are very competitive people to start with.
Patrycja Galonzka: Yes. [00:11:25] Yeah.
Payman Langroudi: So so that’s what I’m kind of asking, you know, like, for instance, I was trying to tell my son, take [00:11:30] one year off between school and university and um.
Patrycja Galonzka: Yeah. [00:11:35]
Payman Langroudi: He didn’t, he did it in the end. But why not? You know, like, what’s the point of all of this? Why [00:11:40] are you working here? So that you can take a year off. Somewhere along the [00:11:45] line.
Patrycja Galonzka: I think that’s what you have to make sure you understand as much. You’re [00:11:50] building something and you’ve got a passion for it. It’s amazing. But you shouldn’t sacrifice [00:11:55] the joy or the small moments that actually makes life real. Um, [00:12:00] I think it’s the balance. Yes. Because it’s so easy [00:12:05] to get trapped in that busy, you know, reactive mode. Bang bang [00:12:10] bang. Next. But I realised and I was there to, to be honest. Yeah. [00:12:15] Like constantly one qualification, next one. I want to be Leaders now. [00:12:20] I want to be practice manager. What’s next? But I think it’s very important sometimes [00:12:25] to stop and to reflect. Um, and I had someone actually who [00:12:30] told me that because I was constantly looking for new opportunities and he [00:12:35] told me, sit down and just think and see [00:12:40] what you’ve already achieved. And I remember that day I went to the coffee shop [00:12:45] and I opened my laptop and a pen and a paper, and I’ve listed exactly what I’ve managed [00:12:50] to do. Did my first article, which Daniel, was published in the bdj. [00:12:55] All my story and I’m like, actually, Patricia, well done to you. [00:13:00] But I.
BOTH: Think.
Payman Langroudi: It’s good. That must have felt good.
BOTH: Yes.
Patrycja Galonzka: Yeah. I was so happy. And then [00:13:05] shortly after I just applied for the awards as well. Same again. Before I [00:13:10] was just too busy even thinking about it.
Payman Langroudi: What practice [00:13:15] manager of the year type thing?
BOTH: Yeah.
Patrycja Galonzka: So I was highly commended last year. Yes. And [00:13:20] that was just oh, it was just like cherry on the cake for me. I [00:13:25] felt, oh, okay, that feels great. And yes, of course I want to grow more and [00:13:30] achieve more. But now it’s got that a different purpose. Yeah. [00:13:35]
Payman Langroudi: Do you know about awards like people, some people think awards are really like, um, a negative [00:13:40] thing. Oh, really? Do you know about that?
Patrycja Galonzka: No. Why?
Payman Langroudi: Because, [00:13:45] you know, like, especially if it’s like, you know, they get like, oh, best dentist North. Yeah. [00:13:50]
BOTH: Yes.
Payman Langroudi: The guy who wins the award isn’t the best dentist in the North. He isn’t. Yeah. [00:13:55] The best dentist in the north might be not even in the awards, because he’s too busy being the best dentist [00:14:00] in the North.
BOTH: Yes. Yeah.
Payman Langroudi: But then. Then the award comes out and it says, best dentist North. This cat. [00:14:05] Yeah.
BOTH: Mhm.
Payman Langroudi: And so this cat was the best [00:14:10] award entry in the North.
BOTH: Yeah.
Payman Langroudi: Yeah. Which that even that [00:14:15] doesn’t make him the best dentist in the competition. Yeah, yeah. Because the award entry says, oh, what are you doing for charity? What [00:14:20] are you doing for this? He’s, like, answered these questions really well.
BOTH: Yes.
Payman Langroudi: Um, by [00:14:25] the way, I don’t mind. I like it, I think like it’s, uh, anything you can get for marketing [00:14:30] or for making yourself feel like you’ve gotten somewhere. Raise the standards in general. I get [00:14:35] all the plus side of it. Yes, but sometimes you got to understand the negatives. There’s a bunch of dentists who hate awards. [00:14:40] They hate the whole culture of awards.
Patrycja Galonzka: I know a few, [00:14:45] actually.
BOTH: Yeah, yeah. Yes.
Payman Langroudi: And this is kind of the reason, right? The kind of [00:14:50] the reason is that, you know, when you say this is the best or something somewhere.
BOTH: Um, [00:14:55] it.
Payman Langroudi: Gets to dentists egos, I guess.
Patrycja Galonzka: Oh very much. Ego is the thing in [00:15:00] dentistry.
BOTH: Yeah, yeah.
Patrycja Galonzka: Oh for.
BOTH: Sure.
Payman Langroudi: Which I definitely want to get to one question though, before we do.
BOTH: Yes. [00:15:05]
Payman Langroudi: One of the things problems with our profession, I think, is that there isn’t [00:15:10] a very obvious career progression pathway. [00:15:15] Yeah. So but in your case, you’ve gone trainee dental [00:15:20] nurse, the lowest job in the practice.
BOTH: Yes.
Payman Langroudi: To the very top of the [00:15:25] practice. And if it was a corporate now you’d be looking at, I don’t know, a area manager or that [00:15:30] sort of thing.
BOTH: Yeah.
Payman Langroudi: But what about that? I mean, did you find it that it was [00:15:35] obvious what you had to do to progress? Did you find, like, I sometimes come across principals, [00:15:40] they say I want a nurse who isn’t ambitious. I want a nurse who’s always going [00:15:45] to just turn up, do her job and leave, and then come back the next day. And you.
BOTH: Know, I hear you, though.
Payman Langroudi: Which I don’t like [00:15:50] that way of thinking at all. But what I’m saying is, in our profession, especially in the DCP side, there [00:15:55] isn’t an obvious movement. Did you find that or were you lucky and [00:16:00] you found a place that was supportive of all of that?
BOTH: Um.
Patrycja Galonzka: I would say yes and no. I [00:16:05] think you need to understand your purpose. And sometimes it takes [00:16:10] time. So sometimes you have to do things that you’re not necessarily enjoy or [00:16:15] see as this is it. This is exactly what I want to do to the rest of my life. For example, [00:16:20] for me, that was even before going to dentistry. Barista. Waitress. [00:16:25]
BOTH: Mhm.
Patrycja Galonzka: I couldn’t really see a much of progression there, but I treat [00:16:30] it as a training. I can connect with the people. I know how to save them. [00:16:35] I can get my, you know, skills better. When I went to the dentistry, started [00:16:40] as a trainee dental nurse, but my goal it was being dental hygienist or [00:16:45] healthcare management, but I tried and I just explode [00:16:50] around me what was happening. And I knew I wanted to be somewhere where I [00:16:55] can help people from both sides, people who are working with me, [00:17:00] and also people who we serve. I think that finding your purpose, [00:17:05] the why is very, very important and have that somewhere, you [00:17:10] know, it’s flashing to you every so often. This is where I want to get to.
Payman Langroudi: It’s [00:17:15] one of those things that isn’t always obvious as well. You have to like, think about it. You have to look into yourself [00:17:20] a little bit as to why. Why is it I am doing all of this?
BOTH: Yes.
Patrycja Galonzka: And Simon [00:17:25] Sinek, he’s my big inspiration. Oh, I love him. And he talks a [00:17:30] lot about why as well. Why do I want to do this? Why? And it’s so easy. [00:17:35] Oh, because I’ll need more money or because it’s you know, this is easy. This [00:17:40] is good profession. But is that really your truly why? So for me, it’s [00:17:45] easy. I want to help. I want to build something that makes difference, [00:17:50] that raises the standards in healthcare, but help people. [00:17:55] And I think what’s happening at the moment is a lot of pressure in dentistry. [00:18:00] There is a lot of pressure. So I feel like I want to help to prevent the burnout [00:18:05] and that firefighting modes that is constantly happening [00:18:10] around.
Payman Langroudi: And so then the two sides of that, when you say the patients [00:18:15] that we serve and then the team and kind of it sounds [00:18:20] obvious, isn’t it, that like a happy team will make happy patients. Yet [00:18:25] a lot of times in dentistry, we don’t prioritise keeping the team happy. [00:18:30] A lot of a lot of practices. You must have come across that, right?
Patrycja Galonzka: I’m afraid. Yes. [00:18:35] And it’s it’s ongoing thing to be honest. I speak to a lot of people [00:18:40] and it’s not just nurses, managers. It could be clinicians [00:18:45] or principals. There is no connection between the team [00:18:50] or, you know, like something I really like the concept I heard somewhere and now I’m [00:18:55] actually trying to as well pass to other people. And the values, [00:19:00] the anti values are the unproductive behaviours in the practice. We don’t [00:19:05] talk about them. You know when you walk into the practice you’ve got beautiful posters. This [00:19:10] is our values. This is what we would like to do. This is what we expect. [00:19:15] But no one talks about the anti values such as gossip. This is not my [00:19:20] job. Blame.
Payman Langroudi: It’s huge.
Patrycja Galonzka: It’s huge. Every team have it but [00:19:25] no one talks about it. Yeah, but I’m very much. Okay, let’s talk about it. Why [00:19:30] these behaviours are coming to our place.
BOTH: Yeah.
Patrycja Galonzka: Wherefrom why? How [00:19:35] do we prevent them? How we work together to make sure they’re not coming back. [00:19:40] It’s very, very important.
Payman Langroudi: Get into it a little bit for me. Give me an example. So [00:19:45] my example to you. I’ve worked in maybe five [00:19:50] six practices.
BOTH: Okay.
Payman Langroudi: In my career.
BOTH: Yes.
Payman Langroudi: But I stopped a long time ago. But but [00:19:55] one, one one pattern that I saw was different [00:20:00] kind of power bases.
BOTH: Mhm. Power. Yeah.
Payman Langroudi: So [00:20:05] classically, classically, either the manager and the head [00:20:10] nurse in one team and everyone else in another team. [00:20:15]
BOTH: Yeah.
Payman Langroudi: The principal, the manager and the head nurse in one tower. Everyone else, [00:20:20] or even much worse than that, I think, is when, like you have the manager [00:20:25] and her friends, and then the head nurse and her friends. [00:20:30] Like two separate power bases.
Patrycja Galonzka: And it’s a [00:20:35] competition.
BOTH: Competition.
Payman Langroudi: Everything they say is wrong. Everything they do is wrong. And [00:20:40] then when you’re in a practice, you start to realise, okay, this is what’s going down here. Yeah. Yes. And then [00:20:45] introducing an idea into that mix, the total nightmare because we used to have [00:20:50] a practice meeting. Mhm. I was young and full of ideas, so I’d go, oh, why don’t we do [00:20:55] this, that and the other.
BOTH: Yeah.
Payman Langroudi: And even it wasn’t even the idea itself that was being argued. [00:21:00] It was like they were arguing them. The two teams were arguing each other just [00:21:05] for power, you know, just just for the concept. So how do you in that situation, how [00:21:10] do you unpack that?
Patrycja Galonzka: I think it’s so easy to abuse your [00:21:15] power.
Payman Langroudi: You recognise it, right?
BOTH: You recognise what I’m saying? Yes.
Patrycja Galonzka: It happens every so often. Even [00:21:20] when I speak to people like recruiting people as well. They always [00:21:25] mention that really? Yes. All dentists as well. Same thing. [00:21:30] I just don’t understand why. And I feel this is my mission [00:21:35] to make sure that we realise that this is actually what blocks the growth within the [00:21:40] practice, because you can have a beautiful equipment tech, beautiful practice. [00:21:45] But if your team are not aligned together.
Payman Langroudi: I guess this is the C [00:21:50] in your culture and your Cesar framework.
Patrycja Galonzka: Absolutely. Yes. [00:21:55]
Payman Langroudi: So would you would you tell me before the Cesar framework is like a framework you’ve put together for how to manage a [00:22:00] practice?
BOTH: Correct? Yes.
Payman Langroudi: So go on then. Culture. I guess this goes down to culture, right?
Patrycja Galonzka: Culture is the first [00:22:05] pillar. So Cesar stands for five pillars in total. So we’ve got culture empowerment, [00:22:10] system authority and results. Culture is [00:22:15] the first one because without the culture you won’t be able to tick the next pillars. [00:22:20] So it’s culture based systems.
BOTH: Let’s talk about.
Payman Langroudi: Culture. How do you how do you instil [00:22:25] a good culture in a practice where you’ve got this problem, let’s say, do you all come and agree on, I don’t know, [00:22:30] the rules of engagement. We don’t talk behind each other’s backs. Is that one of them? Like, what [00:22:35] do you do?
Patrycja Galonzka: No, because that sounds really strict.
BOTH: So tell me, you.
Patrycja Galonzka: Know, like the policies I [00:22:40] remember used to review practice rules. That even sounds too much. [00:22:45] So then we’ve made a policy in our practice which we call values. [00:22:50] So we speak to our team, what our values are, what [00:22:55] we would like to achieve, what our goals are. And we really encourage [00:23:00] our team to speak with us. So when we have a meeting, I don’t say, oh, [00:23:05] what’s your do you have any question? Because you know what happens. No, no, we don’t [00:23:10] have any questions.
Payman Langroudi: What’s the opposite of fighting match? Yeah.
BOTH: Well, yes, it. [00:23:15]
Patrycja Galonzka: Can happen, but I usually like to go one by one to hear the Of perspectives because [00:23:20] it’s very important to work on things together. If you don’t work together, [00:23:25] your team can either make or break your system and the culture, as I said, the anti [00:23:30] values, they everywhere.
Payman Langroudi: You bring them up as well.
BOTH: Oh yes.
Payman Langroudi: In the team [00:23:35] you talk about.
BOTH: It, we.
Patrycja Galonzka: Talk as a generally. But when it happens, obviously [00:23:40] it’s my responsibility. You have to address it. But I think culture comes [00:23:45] from both sides as well. What you’ve just told me. It’s not just only the nurses [00:23:50] or, you know, non-clinical team. It comes from your managers, it comes from your leaders [00:23:55] and it comes from your principal.
Payman Langroudi: Principal specifically.
BOTH: Yes, yes.
Patrycja Galonzka: If they’re not present. [00:24:00]
BOTH: Yeah.
Patrycja Galonzka: Obviously that reflects the rest of the team. And I believe we [00:24:05] Leaders we bring the weather to the business.
BOTH: Yeah.
Patrycja Galonzka: So if I will come [00:24:10] in really miserable not talking to anyone like.
BOTH: You feel [00:24:15] that.
Patrycja Galonzka: Yeah. So for example, Monday. It’s so funny. Monday is not particularly [00:24:20] the, you know, favourite day to most of the people, but I feel I like Mondays. [00:24:25] I really like Mondays. So before I go to work I usually go for a walk anyway, [00:24:30] half an hour, listen to the podcast or something just to reset my mind. I [00:24:35] go to the practice and before I start to do anything, I [00:24:40] go to each team member and I greet them, ask them, how are [00:24:45] you? How was your weekend? And I just bring that positivity and they just [00:24:50] go on with it.
BOTH: So important.
Patrycja Galonzka: Yes. And especially on Monday.
BOTH: Yeah [00:24:55] yeah yeah yeah.
Patrycja Galonzka: Especially on Monday. So I think culture is something [00:25:00] you can’t just miss. And you cannot just leave it because [00:25:05] if you spot that anti value, that behaviour that you know, it [00:25:10] blocks your growth. If you just pass and you not address it, it becomes [00:25:15] a standard. And that’s the problem. And it gets harder and harder. You know, [00:25:20] like when you have these difficult conversations, no one likes them. [00:25:25]
BOTH: No.
Patrycja Galonzka: Like no one likes them. But this is our responsibility. We have [00:25:30] to speak. And I think it’s very easy. I’ve been there as well. Like you have [00:25:35] this conversation and all you hear is like, you did this wrong, this wrong, this wrong. You’ve [00:25:40] got that much time you need to improve. And you feel like, all right. Be [00:25:45] kind. Kindness, I think, is so important from both [00:25:50] sides. Management team.
BOTH: Yeah.
Patrycja Galonzka: Patience. When they walk into your practice, [00:25:55] they can feel it. They can see it. When you go there to a reception [00:26:00] room, sit down and the conversation that goes in between at [00:26:05] the reception, of course, people can hear it.
Payman Langroudi: It’s more than even that. It’s just a vibe, [00:26:10] isn’t it?
Patrycja Galonzka: Yeah. Like you said.
Payman Langroudi: They can feel it. But it’s an interesting thing because kindness is [00:26:15] such an important part of what you’re saying, but it’s not thought of in the business [00:26:20] sort of vernacular, in the business narrative. Yeah. Kindness [00:26:25] isn’t something that soft skills.
Patrycja Galonzka: Yeah. Yeah.
Payman Langroudi: It’s almost like if [00:26:30] it’s work, you don’t have to be kind for some reason, you know, like it’s madness in a way when you think about [00:26:35] that.
Patrycja Galonzka: Yes.
Payman Langroudi: But on the other hand, I used to think it enlightened [00:26:40] me were like, you know, let’s, let’s be a big family.
Patrycja Galonzka: Or your team is amazing. I [00:26:45] really, really like your team. Yeah, they are just incredible.
Payman Langroudi: But we thought, let’s [00:26:50] be a big family. Yeah. Like that. I used to think that was the the ultimate goal that [00:26:55] it feels like a family, you know?
Patrycja Galonzka: Yes.
Payman Langroudi: But I’ve changed my position on that now. Now, [00:27:00] now, I think you have to think of it more like a sports team or something.
Patrycja Galonzka: I completely [00:27:05] agree.
Payman Langroudi: Because, number one, you can’t fire your family. Number one.
Patrycja Galonzka: And it’s hard to work with your family.
Payman Langroudi: If [00:27:10] you like. Yeah.
Patrycja Galonzka: You know what I mean? I completely agree because I had this so many times. [00:27:15] Oh, join to our practice. Our practice. We’re like a family. And I’m [00:27:20] thinking, yes, I love my sister, but to work with her probably every day, we’re very [00:27:25] different.
Payman Langroudi: Yeah, yeah, yeah.
Patrycja Galonzka: That could just bring a little bit more challenge, you know [00:27:30] what I mean? I completely agree. It’s a team like sport team. Achieve something together. [00:27:35] Let’s play together. Yeah, yeah.
Payman Langroudi: So what’s your tactic for looking forward to [00:27:40] Monday morning? Is it that you simply love your job?
Patrycja Galonzka: I’m very grateful. And [00:27:45] I would say yes. So I love my job. I’ve got such a passion for it. So.
Payman Langroudi: Or [00:27:50] do you hate your home? No. I’m joking, I’m joking.
Patrycja Galonzka: Yeah. That would be like a holiday time.
BOTH: You know [00:27:55] I’m joking.
Patrycja Galonzka: No, I think yes, I’ve got a big, big passion. [00:28:00] And I think I always had I feel grateful because I [00:28:05] work with an amazing people around me as well. So values again, we have [00:28:10] very similar values, similar goals. And we just want to win. [00:28:15] Like how in principle Doctor Dan, he always tell us that I want you guys [00:28:20] to win. I want to see you win. And I think that value is so [00:28:25] important because we all feel like we are on a mission. We have to win it. He’s [00:28:30] good. And it’s not like win it. In terms of, as you said before, there is a competition in [00:28:35] between, let’s say two departments. It’s to be a better version of ourselves [00:28:40] every single day when we talk about why patients should come and see us. [00:28:45] Yeah. Why? Because we offer amazing service. Yeah. But [00:28:50] why? And again, refer it to your why is very, very private practice. Yes. [00:28:55] It’s a fully private practice squad practice open post pandemic. [00:29:00]
Payman Langroudi: Okay.
Patrycja Galonzka: From zero. No momentum, no database.
Payman Langroudi: The headline numbers [00:29:05] now like how many staff have you got?
Patrycja Galonzka: So we started from four [00:29:10] very small to about 15 now.
Payman Langroudi: And how many opera [00:29:15] trees, how many rooms?
Patrycja Galonzka: We’ve got three surgeries.
Payman Langroudi: Three surgeries, working and busy.
Patrycja Galonzka: Every day. [00:29:20] Yes, yes. Very good. Yes, I’m very, very, very proud of what we’ve [00:29:25] achieved. So it’s not like we only build this the team. We now have [00:29:30] high performing practice, amazing community around us. [00:29:35] And we have the very clear membership approach, which obviously helps the [00:29:40] practice to bring that stable income. It’s like a bread and butter I guess for you. [00:29:45] But I think, yes, the value why we are so amazing, why people [00:29:50] should come to see us. And it comes from your team. First thing, if you go on the reviews, there [00:29:55] is a lot of mention about, oh, your team is great, so kind. It’s nice to see [00:30:00] that. And I think this is very important. Like you can have [00:30:05] so many, like I said, tech Equipment. But if you don’t have your team [00:30:10] together.
Payman Langroudi: So when I go, I decided I was going to meet the top 100 [00:30:15] enlightened practices. Yes. Just because I wanted to. I wanted to have some connection [00:30:20] to the market, you know, because you forget once you stop practising, you don’t have connection [00:30:25] to what’s going on out there.
BOTH: Mhm.
Payman Langroudi: And, um, so I visit these guys [00:30:30] and like you say, straight away, as soon as you walk in, you can feel something. Yes. And [00:30:35] you can imagine I must have been to a thousand more. More than a thousand practices now. Mhm. [00:30:40] And I’ve seen I’ve seen it all right. I’ve seen from the ones [00:30:45] who, when you walk in, no one even looks up.
Patrycja Galonzka: Mhm. [00:30:50]
Payman Langroudi: It’s not even their fault sometimes. Yeah. It’s like there’s not enough humans. There’s not enough staff in [00:30:55] the place, you know, like, maybe it’s a mixed practice for the sake of the argument. People are busy typing [00:31:00] and, and whatever. Yeah. And sometimes I stand there for like six minutes, [00:31:05] you know, No one even acknowledges. Sometimes that does happen.
Patrycja Galonzka: Yeah it does. [00:31:10]
Payman Langroudi: Um, all the way to the other side. We get some, some amazing practices [00:31:15] out there, man. Some brilliant business people like this boss of yours. Yeah. [00:31:20] Thank you. Brilliant businessman, I’m sure. Yeah. If you put him on a, like [00:31:25] a scale of all businesses, someone would say he’s not even a businessman. He’s a dentist. He’s a professional. [00:31:30] Yeah, yeah. But sometimes those guys are talents. And the talent [00:31:35] really came out during Covid. I thought, you know, when everything was changing every minute and [00:31:40] we didn’t know what was going to happen the day after tomorrow, PPE, this, that and the other furlough. And [00:31:45] you saw some operators were amazing, amazing. And they [00:31:50] could be running gigantic organisations, but they’re running a practice in Blackpool.
BOTH: Yes. [00:31:55]
Patrycja Galonzka: Yeah.
Payman Langroudi: And the opposite. Right. And the opposite. And so what I’m saying to [00:32:00] you is that these things have to be worked at. Right. So give [00:32:05] me your. What are your situation? Like, would it happen if I walked into your practice? What’s [00:32:10] the standard thing that will happen because you’ve trained it that way.
BOTH: So you’re [00:32:15] going to get greeted.
Patrycja Galonzka: Well, we have a lot of people knocking to the doors and it’s usually, [00:32:20] oh, sorry, the wrong shop because they think it is a coffee shop. Or they [00:32:25] explain it’s like a spa environment. So it’s not just about the look. [00:32:30] Obviously it looks really non-clinical at the start. You’ve got we’ve got diffusers as well, [00:32:35] essential oils, but it’s the team. So you will be greeted but really [00:32:40] nice team smiling, good energy. How are you today. Oh it’s great to [00:32:45] have you. Um and then would you like anything to drink. Simple as that. It doesn’t [00:32:50] cost. But if you have that connection with people because patients are coming [00:32:55] into the practices, they’re very nervous. You know, like they feel anxious. They’re [00:33:00] probably overthinking what’s going to happen? What are they going to do? Who am I going to see? [00:33:05]
Payman Langroudi: How much is it going to cost?
Patrycja Galonzka: Oh gosh. Money of course.
BOTH: Your mind.
Patrycja Galonzka: Right? Yes. So [00:33:10] we have to make sure they feel safe. Calm.
Payman Langroudi: So [00:33:15] interesting. So sorry. I forgot the point I was trying to make with you on my way to that [00:33:20] practice here in the train, I start reading the Google reviews because you said reviews.
BOTH: Yes, [00:33:25] yes.
Payman Langroudi: There’s different ways of reading reviews. I mean, number one, you’ve got Prav and his tactical process [00:33:30] for how to get more reviews, right? So there’s some sometimes you see loads of great reviews and you think, oh, these [00:33:35] guys are good operators. Yes. Yeah. They know how to get good reviews. Yeah. But what I, the way I read [00:33:40] reviews, I always kind of have a look, look at the one star ones just to see why what that was saying. It tends [00:33:45] to be like, oh, NHS treatment, they didn’t have it or something like that. Yeah. Um, [00:33:50] but I, you know, at the top it says the words that get mentioned the most would [00:33:55] be like hygienist, 16 mentions this whitening, 12 mentions the words that get mentioned [00:34:00] the most, reviews, the key words, those come up at the top. And there’s one particular word I’m looking for when [00:34:05] I go to a practice. You don’t see it often, but every time you see that word when you get there, it’s [00:34:10] a brilliant practice.
BOTH: What is it?
Payman Langroudi: Have a guess.
Patrycja Galonzka: Well, I think this [00:34:15] is what we’re just talking now. Team. Amazing. Team.
Payman Langroudi: Team. Yes. Yes. Yes! But. [00:34:20] No.
BOTH: What is it?
Payman Langroudi: I have one more guess.
Patrycja Galonzka: It [00:34:25] can’t be culture. I [00:34:30] really don’t [00:34:35] know.
Payman Langroudi: You know, in the podcast. In a podcast, silence is [00:34:40] the best thing. It’s like it’s almost built up tension.
BOTH: Yeah. So it’s [00:34:45] just.
Payman Langroudi: Keeping some silence. No. Um. Feel. Feel.
BOTH: Okay. [00:34:50]
Payman Langroudi: They make you feel so comfortable. The way they make you feel, feel, feel, feel, feel. Such a great word.
Patrycja Galonzka: Interesting. [00:34:55]
Payman Langroudi: Um, we should look up yours and see if it’s there.
BOTH: Yeah, I hope so, yeah. But [00:35:00] wow.
Patrycja Galonzka: That’s.
BOTH: Just.
Patrycja Galonzka: Got me here.
BOTH: What I realise.
Payman Langroudi: What I realise every time I see, feel [00:35:05] and I get there. People greet me at the door, people smiling at each other.
BOTH: Mhm. [00:35:10]
Payman Langroudi: Um, everyone’s kind of on time and stuff, you know.
BOTH: Yes.
Payman Langroudi: Disorganisation [00:35:15] thing going on because it takes organisation to make people feel good. You know, it’s [00:35:20] like.
BOTH: It’s.
Patrycja Galonzka: A foundation.
Payman Langroudi: It’s a you have to have organisation.
BOTH: First before.
Payman Langroudi: People can [00:35:25] be smiling at each other.
BOTH: Right.
Patrycja Galonzka: Absolutely.
Payman Langroudi: What was the second one?
Patrycja Galonzka: Culture [00:35:30] or team? Outside team. Yeah.
BOTH: No.
Payman Langroudi: No. But. Caesar.
Patrycja Galonzka: Oh. Caesar. Empowerment. [00:35:35]
Payman Langroudi: Empowerment.
BOTH: Go on. Yes.
Patrycja Galonzka: Same again. I’ve learned this from my [00:35:40] lessons. You have to empower your people in order to [00:35:45] not just progress, but to create that sustainable growth within [00:35:50] the practice. The problem is that, and I had this in the practice I used to [00:35:55] work before. I hear this every time. The practice relies on just a few people [00:36:00] and the people that are strong, they rely on the goodwill that [00:36:05] works for a short run. But for a longer run, it’s [00:36:10] going to break. Yeah. Let’s say when it gets busy, very busy. [00:36:15] Standards drop. Someone leaves, someone is off [00:36:20] sick, and then it creates that chaos, the firefighting. So [00:36:25] I’ve learned this. And now within our practice, we are very heavy on [00:36:30] empowerment. Empowerment with the systems. So we create the systems [00:36:35] for our team that they can easily follow and they have that ownership. When [00:36:40] you have the ownership, you feel more responsible for the job that [00:36:45] you do. So it’s not like, oh, this is just my job. They feel really excited and [00:36:50] I love to see when you have your team members that they have a task, that they’ve [00:36:55] never done it before. And they’re like, oh, am I able to do this? And when you see [00:37:00] them step in into that strength.
Payman Langroudi: This is the comfort zone.
BOTH: Thing. Yeah. [00:37:05] Yes.
Patrycja Galonzka: Very important. I feel so satisfied. And then if you [00:37:10] don’t.
BOTH: People don’t.
Payman Langroudi: Like change. So.
BOTH: Oh, no.
Payman Langroudi: What do you do? What do you do to encourage them to step [00:37:15] into the comfort zone? Is it do you do you? For instance, one thing I’ve noticed is very important for [00:37:20] your team to feel like if there’s a mistake, it’s better than if they [00:37:25] never tried.
Patrycja Galonzka: Yes, totally.
Payman Langroudi: So mistakes are okay. In fact, if there aren’t mistakes, [00:37:30] we’re not trying things.
BOTH: Mhm.
Payman Langroudi: So that giving them that confidence. Yeah.
BOTH: Yes. [00:37:35]
Payman Langroudi: I think kind of an empowerment thing.
BOTH: Right.
Patrycja Galonzka: Lead by example. So I think great [00:37:40] leaders we don’t have all the answers. I think you sometimes you need to [00:37:45] admit it. Well, I’m not too sure about it. Leave that with me. But I think [00:37:50] we should ask better questions and Micromanagement. We know [00:37:55] it’s obviously something quite common and easily to be done. Again, let [00:38:00] them be. Give them the resources. Make sure they understand and [00:38:05] they’re happy to go to try. And as you just said, mistakes and [00:38:10] errors. I like them.
Payman Langroudi: Don’t punish.
BOTH: Them.
Patrycja Galonzka: Know it’s opportunity to grow and [00:38:15] whatever happens and they oh I’m sorry. No, let’s sit down. So what happened exactly [00:38:20] why this happened. And for me, I always feel whatever goes wrong, [00:38:25] I think this is my fault because they are they they were [00:38:30] not clear what to do. Or maybe the system wasn’t good enough. So [00:38:35] then we sit down together. What’s the problem? Where is the mistake? How can [00:38:40] we prevent this? What is their solution? And I love this. Something happens [00:38:45] and then I’ve got my practice operation lead. She comes in. This is what happened, [00:38:50] Patricia. But I’ve got this solution. Are you happy with me to go ahead and do this? [00:38:55]
BOTH: Now we get.
Payman Langroudi: Back to.
BOTH: Culture. Yes.
Patrycja Galonzka: And then what happens? She [00:39:00] does this with the next person and the next person. And then you create that [00:39:05] leadership. So it’s the great book I read. It’s called One Minute Manager. [00:39:10] Yeah. So that’s basically what it is. And then myself, I’ve got [00:39:15] the time to plan, to think, to reflect, to review what’s [00:39:20] happening.
BOTH: Because.
Payman Langroudi: You’re not taking care of all the bullshit in the middle.
BOTH: Yeah.
Patrycja Galonzka: Like a firefighting constantly. I’ve [00:39:25] been there. Something breaks. You quickly run to fix.
BOTH: It, fix it yourself.
Patrycja Galonzka: Sometimes it’s [00:39:30] someone is struggling. Oh, let me do this for you. That’s wrong. You [00:39:35] should let them to try and time. Give them time. Check [00:39:40] on them as well. It’s not like, oh, this is what I expect from you to do. That’s it. Make sure [00:39:45] they understand, but make sure you check on them. Make sure it’s actually measurable and Interact [00:39:50] and you’ve got some time. Okay. This is the task. This is how we do it. This is [00:39:55] what good looks like. This is where I expect. And if they struggle, absolutely [00:40:00] fine. Why do you need more support? Do you need more training? [00:40:05] Or maybe same again, go back to the system.
Payman Langroudi: So did you learn this [00:40:10] just from books?
Patrycja Galonzka: Books, working hard in books, in the clinic, connecting [00:40:15] with people. But I think you have to get out from your [00:40:20] work environment. And I’m very much about this, not just [00:40:25] dentistry, because this it will work in GP practice, any [00:40:30] organisation or any organisation. Exactly. So you have to expose [00:40:35] yourself outside of your environment where you actually [00:40:40] day to day basis you go to and you learn and something amazing [00:40:45] from someone. I’m learning now, like you just mentioned before. Patterns. Spot [00:40:50] the patterns and you see the pattern. It happens. And then [00:40:55] now for me, when I see the pattern, I want to find a solution.
Payman Langroudi: Really resonates. [00:41:00] What you said to me about when something goes wrong. It’s an opportunity to learn. I [00:41:05] remember when I was a dentist, I used to love dealing with complaints. [00:41:10]
Patrycja Galonzka: Amazing.
Payman Langroudi: And it was like a challenge. It was like, how do I make this the [00:41:15] best reaction to a complaint and turn the patient from [00:41:20] someone unhappy to someone who’s going around telling everyone, you’re brilliant?
BOTH: Yes.
Payman Langroudi: And you know, the, [00:41:25] the sometimes you can even take it too far, right? I mean, I’m not going to charge you for [00:41:30] this, this or this.
BOTH: Yeah.
Payman Langroudi: And I’m going to make sure this never happens again or whatever it was. Yeah. [00:41:35] But I used to love the process and it was so interesting. It was just a reframing in your [00:41:40] own head because a complaint used to ruin your month before [00:41:45] you take it personally.
BOTH: That’s it.
Payman Langroudi: You think the person’s an idiot? [00:41:50] What you said about taking the blame for stuff I’ve now come to realise. It’s [00:41:55] the happiest way of working is to take full responsibility for everything [00:42:00] that goes wrong yourself. Yeah, especially if you’re in a leadership role.
BOTH: Absolutely.
Payman Langroudi: In the [00:42:05] end, you could have fired that person. You could have not hired that person. Yeah. In the end. [00:42:10] Whereas if you don’t do that, then your happiness is [00:42:15] predicated on that person’s day. Yeah. So sometimes [00:42:20] that person comes in and has a bad day. Now you’re having a bad day. Whereas if you [00:42:25] take the blame for that person having a bad day. I didn’t train him. I didn’t give him the incentives, [00:42:30] I didn’t. Whatever it was, I hired them in the first place.
BOTH: Yeah.
Payman Langroudi: Yeah. Now it’s your your actions [00:42:35] that dictate whether you’re going to be happy or not and not someone else’s. And especially when you’re a manager [00:42:40] of 16 people, that’s 16 variables that you’re going to have [00:42:45] to take the blame for.
BOTH: Mhm.
Payman Langroudi: Which is better than saying, you know, each one of them [00:42:50] is a problem. I’m a problem. That’s that’s the best way to take it. Even if it wasn’t you [00:42:55] directly, you know.
Patrycja Galonzka: Yeah. I think this is very important for the readers [00:43:00] to understand. And as you just mentioned about the complaints, we should change [00:43:05] the mindset of how we feel and see that because we tend to, [00:43:10] as you said, take this too much personally. Yeah. Um, and I think this is where [00:43:15] you have to be very logical and then again, involve your team, because [00:43:20] if you just deal with the complaint by yourself, yes, [00:43:25] you can learn from it, but it may happen again because your team wasn’t [00:43:30] aware about it. So you have to actually sit down together and learn together. [00:43:35] And as you said, it’s a team approach. We on this together, [00:43:40] we learn together, we make mistakes. Together We win together and [00:43:45] celebrate together.
Payman Langroudi: Do you? Do you go out and stuff?
Patrycja Galonzka: Yeah. So we celebrate [00:43:50] in different ways. Going out number one. But our celebration as well, [00:43:55] it’s creating the social media content, which is like a twice a month, but [00:44:00] we have a very chilled day. Um, and then now we came up with a different sort of idea [00:44:05] to do some reality show. So it’s such a fun day. [00:44:10] We usually like get some pizza or chips as well. But yeah, we, [00:44:15] we do celebrate together for sure because it’s very, very important to [00:44:20] keep us going to make us a line.
BOTH: You know.
Payman Langroudi: I do some in practice training [00:44:25] for enlighten and it’s part of a like a process, right? [00:44:30] It’s a process of we’re going to try for one week doing this new idea [00:44:35] of how.
BOTH: We’re going to do it.
Payman Langroudi: And it’s kind of like a, we’re going to talk to every patient about the colour of their teeth [00:44:40] and this sort of thing.
BOTH: Sure.
Payman Langroudi: But it’s different ways of doing it. Yeah. Sometimes it could be reception led where [00:44:45] they ask for permission.
BOTH: Mhm.
Payman Langroudi: For shade taking. Sometimes it’s the dentists all doing [00:44:50] it. Sometimes it’s hygienist led. Anyway, it’s kind of, you know, no one likes change. Yeah. [00:44:55] So if I say in next week we’re going to do this, it’s like extra hassle for everyone, [00:45:00] right? So one thing that I say to the principals is you need to [00:45:05] do something in that week to make up for the fact that I’ve just [00:45:10] written their week by saying, you have to do all this stuff. Yeah. And then I asked the question, what would it take? [00:45:15] What? What is it? What, what could you change about work to make [00:45:20] it look forward to coming to work more than you already look forward to coming [00:45:25] to work.
BOTH: Mhm.
Payman Langroudi: And you’ll be amazed. The number of people and the vast majority of cases, [00:45:30] everyone just sitting there and can’t think of what to say. And then some people, some, some people [00:45:35] say, oh, give me more money or something. Yeah. But that’s a different part of my talk. Yeah, yeah. That’s more. [00:45:40]
Patrycja Galonzka: Transactional.
Payman Langroudi: There is that there is that, hey, if we hit this target, everyone gets a night out or whatever. [00:45:45] That’s another part. But this part that says, what do we have to do to make it [00:45:50] more fun to come to work? Yeah. Amazing how that should be front [00:45:55] and centre. Yeah. The most, one of the most important conversations that should be had. How [00:46:00] can we make work more fun? Yeah. And yet so [00:46:05] rare. So rare that anyone has anything to say on the matter. Yeah. Sometimes [00:46:10] there’s this little look on people’s faces that they’re never going to do anything like that. Yeah. [00:46:15] Sometimes everyone’s drawing a blank, and then I have to give them an example. Yeah. And I say, oh, what about [00:46:20] every day we finish at 3:00 instead of 5:00? And suddenly people like sit up [00:46:25] and say, wait a minute. Yeah, that would work. Right? Um, and then, you know, you talk about [00:46:30] the effect of that on the practice, but the effect of selling five teeth whitening a day to [00:46:35] the practice as well. Yeah. As, as a, you know, it makes sense. You know, like, [00:46:40] how much do you guys charge for a license? You know.
Patrycja Galonzka: It’s five, nine five.
Payman Langroudi: So any [00:46:45] number times five, nine five is a big number. Yeah. Yeah. So, you know, it can be transformational [00:46:50] if you talk to every single patient. Mhm. You could do, I don’t know, one per dentist [00:46:55] per day in that period where you really focus. Yeah. It could make up for all sorts [00:47:00] of things that you could provide to the team. Beats a coffee, whatever you want every day, if you want. [00:47:05]
Patrycja Galonzka: Yes, yes.
Payman Langroudi: But it’s not a question anyone can answer. It’s it’s such a funny thing. It’s [00:47:10] like, it’s almost like it’s a bad question or something. People are like, like looking [00:47:15] down.
Patrycja Galonzka: Yeah, I agree, and I think that’s the same again, people [00:47:20] sometimes are afraid to speak up.
Payman Langroudi: Yeah.
Patrycja Galonzka: Um, so [00:47:25] I would say this is undervalue and same again. Yeah, yeah. Because what happened is [00:47:30] when the meeting is finished, they go, they leave and they talk. Oh, I wish [00:47:35] I could say this. Oh, you know what? Maybe we should do this. So this is the [00:47:40] part of actually leadership and your anti values. If they feel safe. [00:47:45] And then if you are connected together they’re going to talk. They’re going to bring [00:47:50] the ideas on the table together. But if that connection [00:47:55] is not there, the culture I’m referring to, they stay quiet. Culture [00:48:00] eats strategy.
Payman Langroudi: Every day man. It does. Yes. So give me some concrete examples [00:48:05] of some of the management kind of tools that you have. I mean, let’s talk let’s [00:48:10] talk KPIs, for instance, which KPIs would you say are the key ones to look out [00:48:15] for.
Patrycja Galonzka: For the practice?
Payman Langroudi: Yeah. So because there is a problem of too many [00:48:20] KPIs. Yeah. You can’t track.
Patrycja Galonzka: Everything. No.
Payman Langroudi: And it’s you’re not doing anything about [00:48:25] these numbers. So for me, the fewer the better. But key ones like what’s, what are [00:48:30] key KPIs that you look at?
Patrycja Galonzka: I think for each practice will be obviously Dear friends. [00:48:35] Um, and as you just said, you don’t want to track everything because that [00:48:40] will be overwhelming. I think you need to choose up to ten probably [00:48:45] to start with. That’s from Chris Barrow. By the way, the article I’ve read, [00:48:50] it was just amazing. The ten KPIs you should really track, but let’s say five [00:48:55] you need to make sure that the KPIs that you track, you [00:49:00] know, that they deliver that sustainable growth. [00:49:05] And, you know, by seeing them and reviewing them, your business stay [00:49:10] healthy. Yeah. So we are private practice that would be different for NHS because [00:49:15] that’s very heavy on Udas. Yeah.
Payman Langroudi: Or if you were like an ortho practice or whatever. Yeah.
Patrycja Galonzka: Invisalign [00:49:20] referral practice. Yes. But I think private practice.
Payman Langroudi: Come on. What are the key ones. [00:49:25]
Patrycja Galonzka: So how many new patients are coming through each month? How many new exams, [00:49:30] how many new consoles, conversion of how many new patient exams [00:49:35] we convert to, the memberships, of how many new consoles we convert to [00:49:40] stage two of our consultation, or to actually the treatment recalls. [00:49:45] Absolutely, yes. Because that’s your loyal, you know, community that’s still [00:49:50] happy to come in and they want to see you. So that’s, you know, that’s coming in finance, [00:49:55] of course you need to track. And we just recently [00:50:00] added something which is Google reviews. So we did [00:50:05] it for some time, which was working really well. We tried a different systems as well, like [00:50:10] having someone in the background just to send the sms’s or emails. [00:50:15] But then I went through recently to local practices around us and I’m like, [00:50:20] if they can do it, we can do it. So I sat down with my [00:50:25] team and I’m like, look guys, I think we can be better. We just [00:50:30] have a board in our office and I said two a day. I know we can do [00:50:35] two a day, and we have 4 or 5 a day now for the last two weeks. And [00:50:40] I’m like, amazing. So like I said, you can track a lot, [00:50:45] but I think you need to make sure that the numbers you see, you know, your business [00:50:50] is healthy and then KPIs, that doesn’t really refer only to the data [00:50:55] and the numbers, but your team. So how often do you want to. [00:51:00] Once you know your staff turnover your sickness [00:51:05] as well.
Payman Langroudi: I had Andy Acton on recently from Frank Taylor Associates and [00:51:10] he was saying sickness is when he’s looking at a practice, you know, valuing a practice. [00:51:15] Yes. The number of sick days for him is a massive [00:51:20] sort of indicator of culture.
Patrycja Galonzka: Oh gosh. Yes. It’s like a red flag. Yeah, [00:51:25] absolutely. Yeah. When it’s too much sickness is happening.
Payman Langroudi: And there’s absolutely nothing you can [00:51:30] do about it. I mean, if someone calls up and says, I’m sick, that’s it. There’s no there’s no.
Patrycja Galonzka: Well, you have to follow [00:51:35] the procedures. Yeah. You have to follow the procedures. But the same again. You need to track [00:51:40] it. Yeah. You need to be aware. The reason of the sickness, how often [00:51:45] how you track it. What’s your action, how you’re following up. You know, we all [00:51:50] have a different story. We all have a different luggages that we carrying [00:51:55] and then us as managers, we need to respect that. You can’t [00:52:00] just, you know, assume things happens or that person does this [00:52:05] because of that. You have to just connect with them as well.
Payman Langroudi: And how [00:52:10] clear are you on, for instance, if I said how many white [00:52:15] things are you doing? Can you pull that up very quickly? And are you are you looking at that [00:52:20] sort of stuff? The number of different treatments. Pound per second per chair type approach [00:52:25] we do.
Patrycja Galonzka: But we still actually working on it. So [00:52:30] that’s also my mission because I’ve noticed there is a lot of systems that they [00:52:35] track your numbers. Now you can easily connect to your software, but I found [00:52:40] that it’s still not enough so they can track your conversion per clinician, [00:52:45] how many treatments they managed to convert, your recall systems [00:52:50] and things like that.
Payman Langroudi: Have you heard of Medfin and Dental CFO? No, [00:52:55] I had both of them on here. Um, they’re like AI systems that, [00:53:00] um, you almost talk to it like ChatGPT and ask a question [00:53:05] about your, your patients, um, like, like literally you say, so which one of my [00:53:10] associates is doing best right now? And, and figures [00:53:15] it out. Um, and it’s connected to everything like back end, basically the whole business [00:53:20] is that the plumbing to all the different.
Patrycja Galonzka: I’ll have to check.
Payman Langroudi: Systems. Yeah. [00:53:25] But where I’m going with it is with AI, you’re going to have a lot more. I mean, give it another [00:53:30] three years I reckon. Yeah. There’s going to be the patient’s AI will [00:53:35] contact the practice’s AI to make the appointment. There’ll be no human involved in that. [00:53:40] Yeah. Because AI to AI.
Patrycja Galonzka: Yeah.
Payman Langroudi: Ai to humans a bit. [00:53:45] You know, am I talking to a machine and whatever it is. Yes. Yeah. Which, by the way, I don’t know about you. I’m [00:53:50] not interested in phoning Amazon to buy something from Amazon. [00:53:55] Mhm. Yeah. I don’t want to talk to a human. I want to just go on their pick my thing and get out. Yeah. It’s [00:54:00] much easier not talking to a human to buy my deodorant at Amazon than [00:54:05] to talk to a human and say, yeah, so. So we think, oh, you know, we’re a healthcare business. [00:54:10] We’re a people business. And all people are nervous. We’re always going to need people. But [00:54:15] very quickly, these things can change. You know, there was a there was a shop owner in Gdansk [00:54:20] saying, I’m in the shop. People come have a chat with me. You know, the whole [00:54:25] Prav thing. The old lady. It’s real. But there’s also this. You [00:54:30] know, like, push a few buttons and the thing arrives. So, so so going forward, [00:54:35] we’re going to have much more ability to look at numbers.
Patrycja Galonzka: I can’t wait.
Payman Langroudi: Much more time [00:54:40] for our people to care for our patients, because they’re not busy filling [00:54:45] forms and things manually. Spreadsheets, all of that will be done by machines. [00:54:50] And I was going to ask you, so do you use AI?
Patrycja Galonzka: We do. Yes, we do AI we [00:54:55] use for team training. So we use a software called Synthesia. [00:55:00] Yeah. It’s amazing. I really, really enjoy using it.
Payman Langroudi: And explain it just from beginning, like [00:55:05] what.
Patrycja Galonzka: Happens, you know, like old fashioned way you do that team presentation [00:55:10] through PowerPoint and now people use Canva or Canva as well. You can use AI [00:55:15] prompts with Canva.
Payman Langroudi: To make the thing.
Patrycja Galonzka: Oh my God. Yes.
Payman Langroudi: It’s like the design.
Patrycja Galonzka: Literally. [00:55:20]
Payman Langroudi: Kidding me.
Patrycja Galonzka: Yeah. So before I remember just, you know, doing Canva manually [00:55:25] uploading all the documents, but now I just write the specific command [00:55:30] what exactly what I want on my presentation. There we go.
Payman Langroudi: My [00:55:35] team had many.
Patrycja Galonzka: Slides and you produce a few like examples. Then you can [00:55:40] basically take it from it, do a lot of like few tweaks, tailor it.
Payman Langroudi: Yeah.
Patrycja Galonzka: Yes. Yeah. But this [00:55:45] is more for the team training. So we have a lot of videos that [00:55:50] we did. So whoever starts the practice with the practice, they’ve got like an onboarding. [00:55:55] So they part of actually this videos to start and [00:56:00] you can create your avatar there. And I did mine. I played with it. It was [00:56:05] so cool. So I’ve uploaded my real photo, but I can put myself in [00:56:10] any scenario. I was even on the moon.
Payman Langroudi: Talking.
Patrycja Galonzka: Talking and looking literally like [00:56:15] you. So you do a team training. So it’s not only just the Presentation, [00:56:20] but the AI is on the presentation at the same time and [00:56:25] talks to you.
Payman Langroudi: Is it good?
Patrycja Galonzka: It’s very good.
Payman Langroudi: Like it looks like it’s you talking.
Patrycja Galonzka: Yes, [00:56:30] yes. So it saves time. I mean.
Payman Langroudi: And when you’re writing like a LinkedIn post for your consulting [00:56:35] business, are you learning that as well?
Patrycja Galonzka: Yes, yes. So I use AI. [00:56:40]
Payman Langroudi: You know what I found right? The best thing about it is that when before, if I was going to write a LinkedIn [00:56:45] article from 0 to 1, from a blank piece of paper to, [00:56:50] I don’t know, just six headings. Yeah, that piece would take so long [00:56:55] to go, oh, no, no, that’s wrong. And it would take so long to get started. Yeah. Whereas now [00:57:00] you just say it to the thing, to Gemini or whatever, and then it immediately produces [00:57:05] something and it’s giving you your start. Now you can just put that into LinkedIn if [00:57:10] you want, but that doesn’t make sense. But the fact that you’ve got your start means that just you’re just a [00:57:15] much better place, aren’t you? That’s, that’s the key thing about it.
Patrycja Galonzka: Yes, but I think what [00:57:20] you’ve just said, it’s very important. You have to review it before it goes there. And [00:57:25] it’s very easy done. You don’t.
Payman Langroudi: Yeah. And it makes mistakes. [00:57:30]
Patrycja Galonzka: And it’s not you. Yeah. Like wherever you look, you know, it’s AI. But [00:57:35] take your time. Do the points, spend time actually thinking of what you want [00:57:40] to write. And as you said, say it too. It’s so cool. I used to write, now I just [00:57:45] say it. Yeah. And you produce you the start as you’ve mentioned. Yeah. And saves you [00:57:50] time.
Payman Langroudi: I find kids are very like ahead of this game. Yeah. Because they’re not allowed to [00:57:55] use AI for their homework, which is.
Patrycja Galonzka: Amazing. Yeah.
Payman Langroudi: No, but they figured it out, right? They figured out [00:58:00] how to use AI and then bring it back into humanised.ai. It’s called yeah, yeah.
Patrycja Galonzka: Kids [00:58:05] are clever.
Payman Langroudi: It’s good. I’d be disappointed if my kids weren’t understanding how to get around these rules. You know, like [00:58:10] it’s important they know, like, you know, they know how to hack stuff.
Patrycja Galonzka: Yes. [00:58:15]
Payman Langroudi: Yeah. And another thing I think is it should be 100. You can use [00:58:20] whatever the hell you like. Yeah, because those are the tools that are out there. Yeah. Okay, here’s the question. [00:58:25] The teacher sets a question. Go berserk man. Use Gemini. Use whatever you want. Yeah. [00:58:30] Use ChatGPT. Yeah. Why not? Like it should be available in exams. Yeah. [00:58:35] Because, you know, we’ve all got everyone has the tool now. It’s the same. It’s [00:58:40] the the race is flat, you know, like, and then it’s as you know, it’s what you [00:58:45] ask it. That’s the question. Right. The important thing, not, you know, the questions, [00:58:50] the important thing, not the answer now.
Patrycja Galonzka: Absolutely. Yes. Yes. Yeah. But yeah, so [00:58:55] we use our practice. Um, but we need to make sure that we [00:59:00] use it safely.
Payman Langroudi: In what sense.
Patrycja Galonzka: Data data patient safety as well. [00:59:05] Yeah. So, um, I reach out to actually a few compliances, uh, companies [00:59:10] asking, do you have any AI policy in place that I can actually [00:59:15] review it and have a look and implement to our practice. I had [00:59:20] zero and I’m like, what?
Payman Langroudi: Well, data policy [00:59:25] itself is.
Patrycja Galonzka: Not just data because, you know, as you just said, receptionist, [00:59:30] let’s say comes to the complaint. Yeah, they will just copy paste all the patient details. [00:59:35] You don’t know where this goes to be honest. Right? Yeah. [00:59:40] So I think yes. Use it if it reduced the repetitive [00:59:45] tasks. Absolutely. It improves the patient’s journey. Team [00:59:50] communication business data. I’m for it are using it [00:59:55] as well. And make sure you train your team. So we have like not a digital [01:00:00] sessions. But I’ve always been fascinated by about AI and computers. [01:00:05] So I sit down with them. We agree on what tools we use, how [01:00:10] we use them, and what do we not say or what do we not [01:00:15] do? And everyone seems to be fine and very confident with it. [01:00:20] But at the start, of course, oh my God, AI, I had a few people. I don’t want to [01:00:25] use it. It’s too much. I’d rather to write the email.
Payman Langroudi: People don’t like change. People [01:00:30] don’t like change.
Patrycja Galonzka: Oh yes. Yes. That’s the mindset we’ve got.
Payman Langroudi: We’ve got a few people here who’ve really [01:00:35] taken it on and they’ve accelerated compared.
Patrycja Galonzka: That’s it. Embraced.
Payman Langroudi: Accelerated.
Patrycja Galonzka: Yeah. [01:00:40]
Payman Langroudi: Um, I was having a meeting yesterday with one of our team [01:00:45] and a scientist that she had found a like a toothpaste expert. [01:00:50] Yeah. And I was just sitting watching her talking to this person. Yeah. Four [01:00:55] months ago, she didn’t know the first thing about toothpaste. Nothing. She knew nothing. Yeah. In the last four months, [01:01:00] she figured out some, like the shape of the rod of hydroxyapatite. And how do you test [01:01:05] that? And so on. And the scientist is giving her the answers. And it’s because she’s the type [01:01:10] who’s just like, anything happens. She’s on there going. Yeah, yeah. Although at [01:01:15] the same time there’s two things. One, when you ask her a question about [01:01:20] something you know a lot about, sometimes the answer’s not as good [01:01:25] as you think. Yeah. When you know a lot about something. But even that’s improved even [01:01:30] that’s improved a lot depends which model you use and which, you know, the paid model or whatever. Yeah. But [01:01:35] the second thing is this girl. Yeah, she’s got ChatGPT down as the ultimate master. [01:01:40] Like insomuch as you know, we’ll say, okay, what should we do regarding this toothpaste? [01:01:45] I’ll say do this. She’ll say, but ChatGPT says, do that. Yeah. And, and, and I’m like, [01:01:50] okay, ChatGPT can say whatever it likes. Yeah, yeah, I think we should do this still. Yeah. And, but, you [01:01:55] know, she’s over reliant.
Patrycja Galonzka: We need to protect that human side.
Speaker 7: But [01:02:00] do you think it’s possible? It’s possible.
Payman Langroudi: Here. Your daughter could marry a robot.
Patrycja Galonzka: I [01:02:05] hope. No.
Payman Langroudi: I know, but but you know what I mean. Like, I [01:02:10] mean, okay, let me, let me give let me give you this example. Yeah. My daughter is 16. She’s [01:02:15] saying she wants to be a dentist. Okay, great. I’m a dentist. My wife’s a dentist. [01:02:20] Great. It’d be nice. We own enlightened. It’d be nice if someone becomes a dentist. Yes, but [01:02:25] by the time she’s a dentist, will be eight years time. Yeah, in [01:02:30] eight years? Yeah. Surely a robot’s going to be doing that job. I mean, why not? [01:02:35] What’s stopping it? Eight years time. Like the brain. Yeah. What is the dentist? He’s [01:02:40] a brain. His eyes and his hands. Yeah. The brain’s already [01:02:45] better than ours. The brains, their eyes. Come on. Think like the best camera. [01:02:50] Whatever. X-ray vision, whatever. The eyes are going to be great. And then you’re telling me they can’t do [01:02:55] hands like they’ll do hands that come out of hands? They’ll be like.
Patrycja Galonzka: Yeah, no. [01:03:00]
Payman Langroudi: I can see that eight years time.
Patrycja Galonzka: Yeah.
Payman Langroudi: And then people say, oh, dentistry. People are [01:03:05] scared. They want a human. Okay, put a human, put a person. Yeah. And I a [01:03:10] very, very kind person. Yeah. But the actual work, eight years [01:03:15] time, I just feel like it’s not going to be a dentist doing the job.
Patrycja Galonzka: Yeah, I can see that too. [01:03:20] I mean, there is pros and cons, like with everything, what we do. [01:03:25]
Payman Langroudi: Yeah. Do you know Waymo with Waymo, the way it works is one driver drives [01:03:30] 50 cars. Yeah. So the cars are driving themselves until [01:03:35] they hit a situation they don’t understand. Then they go back to the driver and the driver handles [01:03:40] that one. And then when that one’s done, one of the other 49, when they hit a situation, [01:03:45] it might end up being like that. You know, one dentist is doing 100 fillings. There’s robots [01:03:50] doing the filling. When they hit a situation, the dentist comes and takes over. Wow. Something like that. Maybe. [01:03:55]
Patrycja Galonzka: Yeah, maybe. Maybe. Look, I can see that for sure. [01:04:00] I’ve seen a lot of things on the internet and like the robots [01:04:05] jumping over, running cleaning, you know. I mean, it [01:04:10] does make sense. Like, we use a lot of robots even in the kitchen. Yeah. Oh, [01:04:15] like now at work as well in dentistry.
Payman Langroudi: So then with AI and robotics and all that, [01:04:20] the things where there’s elasticity of demand. So [01:04:25] there are some things that if you could make, if you could increase the supply, [01:04:30] it’ll increase the demand. So let me give you an example. Like my brother’s a radiologist in [01:04:35] hospital.
Patrycja Galonzka: Yeah. Okay.
Payman Langroudi: So they would like to every time you hit your head give you an MRI. [01:04:40] Yeah. But the cost wise, it’s not every time if you hit your head and [01:04:45] you feel a bit dizzy and whatever concussion, then they’ll give you an MRI. But [01:04:50] they would like to do more of those. Yeah.
Patrycja Galonzka: Mhm.
Payman Langroudi: Doctors generally would like to take [01:04:55] more investigations.
Patrycja Galonzka: Of course. Yeah.
Payman Langroudi: So as AI and robotics, everything gets [01:05:00] more more investigations can be done. So the supply demand side of that [01:05:05] will go up. Yeah, but there are other jobs, like, let’s say, the person who handles complaints [01:05:10] in your practice. Yes. Yeah. You probably. Um.
Patrycja Galonzka: And my practice operationally, [01:05:15] yeah.
Payman Langroudi: The number of complaints won’t go up. Yeah. [01:05:20] Handling of the complaints will be done by a robot. Mhm. Yeah. But the number won’t [01:05:25] go up, so that job is in danger. Yeah, yeah. [01:05:30] Whereas the other job where the number will go up. Yes. As cost goes down, that job won’t [01:05:35] be so in danger. Mhm. Yeah. But it’s a worry. It’s a worry insomuch as if 30% [01:05:40] of the population lose their jobs, which is what they’re saying might happen. Who’s going to buy everything? [01:05:45] You know, like. Yes, yes. What’s going to happen to that 30%? [01:05:50]
Patrycja Galonzka: Yeah. It’s a it’s a lot of unknown. Yes. For sure. [01:05:55] Like we can predict, we can think what is going to happen.
Payman Langroudi: It’s the first time, though, that [01:06:00] you can’t really tell what’s going to be like in 3 or 4 years time.
Patrycja Galonzka: Absolutely, yes. [01:06:05]
Payman Langroudi: Because throughout history, even when the internet came out, you could kind of say, yeah, three [01:06:10] years time, you could kind of see what’s around the corner. Mhm. But now it’s really tough to [01:06:15] say, you know, it’s like it is.
Patrycja Galonzka: And it can be very overwhelming. Yeah, it can be very overwhelming. [01:06:20] And especially like for us in dentistry, our [01:06:25] AI can do X-rays. Ai can now answer your phone. Ai can do your [01:06:30] data and then ask us and managers as well, or leaders, we [01:06:35] need to make sure that we actually understand it, and then we can use it. [01:06:40] And the team feels confident as well to use it because it’s so easy to just get overwhelmed [01:06:45] and then you end up, I’m not doing anything. Yeah. And then you still [01:06:50] in that manual process, which is wrong.
Payman Langroudi: Because.
Patrycja Galonzka: You should [01:06:55] embrace it. I’m not saying use it all the time for everything. Take [01:07:00] step by step. And I still have a lot to learn.
Payman Langroudi: It’s [01:07:05] very early days yet.
Patrycja Galonzka: But I’m very excited for sure. Very excited [01:07:10] if that can help us. People behind the scenes and our patients. [01:07:15] I’m for it.
Payman Langroudi: Tell me about business models that [01:07:20] you’ve seen that are different. When [01:07:25] I say business models, it could be patient journeys that are different. So [01:07:30] we’re doing this. I don’t know if you’ve seen it. We’re doing this event at Ministry of Sound.
Patrycja Galonzka: I’m coming. Are you? Yes. I’m very [01:07:35] excited. Yeah.
Payman Langroudi: So one of the features of it is we’re going to have um, different patient [01:07:40] journeys that are working well, like, like Ted style, like 20 minute presentations. [01:07:45] Yeah. But there’s different patient journeys. So one, one, one person, for instance, within [01:07:50] one, two years, two years, they’ve got each [01:07:55] room producing half £1 million within two years. And from a squat. [01:08:00]
Patrycja Galonzka: Yeah. Okay.
Payman Langroudi: And their whole thing is about filtering patients, saying no [01:08:05] to patients. And only the ones that that are correct end up sitting [01:08:10] in front of you. And then once they’re sitting in front of you, they’re going to go ahead with comprehensive treatment [01:08:15] because they filtered them like one thing they don’t do is treat toothache pain. [01:08:20] They when someone calls up and says, I’m in pain, they go, sorry, that’s not us. And [01:08:25] they refer them out to a different practice. Yeah. Because they’re saying that patient hasn’t [01:08:30] been through our filter.
Patrycja Galonzka: Yeah. Yeah. Okay. That’s so interesting.
Payman Langroudi: Yeah. So that’s a different [01:08:35] patient journey.
Patrycja Galonzka: Yeah.
Payman Langroudi: Or there’s another one in Scotland. Amber. She’s got she’s [01:08:40] running privately, fully privately. But therapist led. Yeah. [01:08:45] So most of the work is being done by therapists. Mhm. And she’s [01:08:50] training her therapists up to like, MSC level. Wow. In, like, minimally invasive dentistry. [01:08:55] Um, there are specialists. There are dentists as well. Yes, yes. But the therapists charge exactly [01:09:00] the same price as the dentists for the for the restorations. Because why not if they’re trained to [01:09:05] the same standard. And so she’s done a killing. She’s doing really, really well. Or [01:09:10] there’s one guy he’s I don’t know, he’s bought his practice for £240,000. [01:09:15] Four years later he sold it for 3.2 million by. So then he’s opened [01:09:20] it seven days a week.
Patrycja Galonzka: Um.
Payman Langroudi: Each associate is allowed to [01:09:25] go down one particular route. So if one of them is endo, the [01:09:30] next one can’t be endo. The next one is ortho.
Patrycja Galonzka: Okay.
Payman Langroudi: The next one’s [01:09:35] uh, full mouth, the next one’s surgery. Then he makes those associates go to, um, [01:09:40] masters level that they have to go study part time and just get really, really [01:09:45] good at that job. Um, then he gets the youngest person in the team, like a 27 [01:09:50] year old dentist and calls that person the clinical director. Yeah. [01:09:55] And the idea behind that is their closest to university, and they haven’t been polluted [01:10:00] by the financial side. Yeah, the business side. So they set the [01:10:05] sort of the educational empowerment.
Patrycja Galonzka: Hey. Yes, that’s definitely empowerment. [01:10:10]
Payman Langroudi: And it’s open seven days a week because everyone in the team works one weekend in [01:10:15] five. Yeah.
Patrycja Galonzka: So is a rotation. Yeah.
Payman Langroudi: Yeah. And he pays the full days [01:10:20] salary on the Saturday and Sunday. But on Saturday it’s a short day. On Sunday it’s an even shorter day. [01:10:25] Yeah. Yeah. And even he does it. He does the weekends as well. So it’s open seven days a week. And then [01:10:30] he reinvests quite a lot, you know, to make all this happen you have to reinvest.
Patrycja Galonzka: Yeah. Of course. [01:10:35]
Payman Langroudi: Yeah. So these are these are alternative journeys right. Alternative ideas industry. Have you got [01:10:40] any.
Patrycja Galonzka: Hmm.
Payman Langroudi: I’ve got one. Why do you think about it? What [01:10:45] about your lifetime guarantee on dentistry, [01:10:50] but charge double the price? Yes. [01:10:55] How much do you guys charge for a crown?
Patrycja Galonzka: Oh, if you ask me the cost, I’m not really in [01:11:00] that.
Payman Langroudi: It’ll be. It’ll be like, let’s say it’ll be like.
Patrycja Galonzka: I think it’s about.
Payman Langroudi: £900 or something.
Patrycja Galonzka: No less than that. [01:11:05] £700 possibly. Yeah.
Payman Langroudi: £500. Yeah. You have a new crown. Yeah. It’s [01:11:10] £1,000 crown. Double the price. Yeah. But this crown, it’s got a lifetime guarantee on it. Yeah. [01:11:15] Now you sell it to the patient based on lifetime guarantee, right? That’s [01:11:20] that’s why it’s this price.
Patrycja Galonzka: Yes, yes.
Payman Langroudi: Because there’s a lifetime guarantee on it. You’re going to have to do a [01:11:25] great job because you don’t want it to fail.
Patrycja Galonzka: Of course.
Payman Langroudi: Lifetime guarantee.
Patrycja Galonzka: So you don’t need to see that patient [01:11:30] again to.
Payman Langroudi: Replace.
Patrycja Galonzka: It. Yes.
Payman Langroudi: Okay. Once you’ve done a lot of these, some of them will fail. Like, [01:11:35] I don’t know, 18 years time if you’re still there.
Patrycja Galonzka: Yeah.
Payman Langroudi: Something’s going to fail. The guy already [01:11:40] paid twice for it. Yeah. All of them paid twice to start with. So you can replace [01:11:45] all of them. Not you’re not going to replace all of them.
Patrycja Galonzka: Yeah.
Payman Langroudi: But whatever you replace, you should do with your [01:11:50] big smile on your face because you paid twice for it anyway. You paid double to start with. Yeah. [01:11:55] You say to patients, our USP is we’re the only practice [01:12:00] in the town and the country. Wherever you want that there’s a lifetime guarantee. Why do we do it? Because [01:12:05] we do it right the first time. Yeah. We want our patients to be happy. Yeah.
Patrycja Galonzka: That’s so great.
Payman Langroudi: There [01:12:10] is a problem, though, when you come to sell the practice. Yeah. There’s all these lifetime guarantees.
Patrycja Galonzka: Oh yes. [01:12:15]
Payman Langroudi: But but you tell the buyer. Yeah. Okay. This is what you’re buying on [01:12:20] on paper based on my EBITDA. The practice is worth 3.2 million. But because of [01:12:25] these lifetime guarantees I’ll settle for three. 3 million. Like you know what I mean? You work it out. [01:12:30] So you buy an insurance product or something. Yeah, but this is what I’m asking. Variable patient [01:12:35] journeys or business models? What comes to mind when I say that? Have you thought of any. You seen any. [01:12:40]
Patrycja Galonzka: Mm. That’s a tricky question because [01:12:45] you already took the patient’s journey, which I think is so important. Yeah.
Payman Langroudi: But you know your [01:12:50] patient journey like you say, empowerment. Yeah. Like, did you tell your staff we want [01:12:55] the patient to be super happy, do whatever it takes to do that? Is that what you mean by empowerment or does everyone get [01:13:00] offered a flat white or what is it? You know, like.
Patrycja Galonzka: No, I think [01:13:05] what the value is for our patient’s journey is to yes, [01:13:10] of course, to help them, to make sure they feel satisfied with [01:13:15] their service, with the service we offer. But I think it’s more for us that it [01:13:20] proves that we actually deliver that exceptional patient’s journey. So [01:13:25] they refer other people. So, you know, like the marketing, yes, you can [01:13:30] have a lot of leads coming through. But in our practice, the most people actually coming [01:13:35] from referral.
Payman Langroudi: Word of.
Patrycja Galonzka: Mouth. Exactly.
Payman Langroudi: That’s a healthy sign.
Patrycja Galonzka: Yeah, exactly. [01:13:40] So yes, we have a marketing in place, but there’s a lot of people oh, my best friend [01:13:45] or actually my hairdresser as well. And they speak to their [01:13:50] families, their friends. And I think this is really remarkable.
Payman Langroudi: They tell each other [01:13:55] about you is what their lovely. Yeah.
Patrycja Galonzka: So they they say that the team [01:14:00] is really nice, friendly, professional. They feel [01:14:05] heard. And also it’s clear. So when they come [01:14:10] in it’s clear what we can do. What can we not do. And when you said about [01:14:15] selection as well we we do that too. So we have a two stage [01:14:20] process of our consultation. For that reason we try like just. Oh yeah. [01:14:25] Console. Yeah. Let’s go ahead.
Payman Langroudi: To what is it a TCO that season first.
Patrycja Galonzka: We’ve got no it’s a [01:14:30] clinical LED. Yeah. Okay. Clinical led supported by the TCO. Okay. So the [01:14:35] first conversation when they come into the practice is more about finding their [01:14:40] goals, what they want to achieve. And then what can we do. And [01:14:45] that’s the proposal. Then they go to the TCO. We use time again some [01:14:50] AI videos. Um, we then do self checks for finance [01:14:55] if needed. Then we have a picture of the person that we’ve just [01:15:00] seen.
Payman Langroudi: What it’s up to.
Patrycja Galonzka: Exactly. Then we follow up and if they’re coming back [01:15:05] for the second appointment, they pretty much know that they already want to go ahead when [01:15:10] they usually pay deposit on the day, and then we book the next appointment when it’s actually [01:15:15] treatment, but we take our time.
Payman Langroudi: And do you offer a free consult [01:15:20] from the marketing?
Patrycja Galonzka: Yeah. So we pay. They have to pay £25 deposit. [01:15:25] Yes, but it’s fully refundable or it goes goes towards their treatment. Yes. Yes. [01:15:30]
Payman Langroudi: And then the follow up process. How do you know what, who has to follow up? What is there some sort of CRM. [01:15:35]
Patrycja Galonzka: We have a CRM and we use um we had lead flow. [01:15:40] Yes, yes. Um, and then we use our TCO. So we [01:15:45] have a spreadsheet as well, which is great to have like a proper system in AI, but [01:15:50] at the moment we use a spreadsheets. So we have a different steps for follow up when, [01:15:55] how often, how do we do it? But we usually agree with the patients on the [01:16:00] day and the time that we want to call them.
Payman Langroudi: So when you see them the first time.
Patrycja Galonzka: So [01:16:05] we don’t just let them go.
Payman Langroudi: That’s a good time to call.
Patrycja Galonzka: Exactly. We agree. So they actually adding into their calendar. [01:16:10] So they know that we’re going to call or we’re going to contact. [01:16:15]
Payman Langroudi: And you know that idea that some people have decided already, some people take six months [01:16:20] to decide, oh yeah.
Patrycja Galonzka: Or 18 months, 18 months. Yeah, I think that’s.
Payman Langroudi: Still being clear on that. Yeah. [01:16:25] Like I remember when I was a dentist, that just wasn’t an idea. Yeah. So we [01:16:30] do the examination. The guy said, I’ll think about it. Yeah. They do two follow ups. That’d be the end of [01:16:35] that. Gone. Finished. Yeah. And but sometimes people do take time, you know, like it’s [01:16:40] a thing.
Patrycja Galonzka: Yeah. Because it comes to the spending the money. Yeah. Yeah. [01:16:45] So if they’re coming into the practice, they already, like you said, yes. They feel anxious, [01:16:50] a little bit unsure what’s going to happen. But yeah, how much you’re going to spend. [01:16:55] And of course we talk about they start from like a few thousands. [01:17:00]
Payman Langroudi: And are you, how autonomous are you as far as recruitment? Like, [01:17:05] are you the person hiring all the nurses? And yes, without the principle involved? [01:17:10]
Patrycja Galonzka: No, of course he is involved.
Payman Langroudi: He gets involved in the hiring of all the nurses as well.
Patrycja Galonzka: So [01:17:15] we have a process for it. So same again filter. I would say same [01:17:20] thing for hiring. So hire slow fire fast. [01:17:25] So we take time. Um, and then we’ve learned as well from [01:17:30] the day when we’ve opened the practice to now going back to the values, you [01:17:35] won’t have a people who have the similar values. Yeah. So they see this profession [01:17:40] as a long term goal.
Payman Langroudi: Yeah.
Patrycja Galonzka: And they feel [01:17:45] proud of working in healthcare. Yeah. Not just oh you know, [01:17:50] I can have. Yeah, exactly.
Payman Langroudi: So you’re good at it.
Patrycja Galonzka: I’m [01:17:55] getting there. I want to be better. Same again. I want to be better version [01:18:00] of myself every single day.
Payman Langroudi: I think that recruitment is such a funny thing because you can of course, you [01:18:05] can get better at it. Yeah. But sometimes you have the perfect process and [01:18:10] the person starts and it’s just not the person you thought they were, you know?
Patrycja Galonzka: Mhm.
Payman Langroudi: And, you know, [01:18:15] there’s even ways around that, right? Come in for trial weeks or whatever. Do you do that trial days and weeks?
Patrycja Galonzka: Not [01:18:20] the weeks. No. We do like interview zoom, some questionnaire, [01:18:25] observation and trial. Yeah. For a few hours. But you’re right. [01:18:30] You never really truly know.
Payman Langroudi: Until you know.
Patrycja Galonzka: Until you know. Yes. [01:18:35]
Payman Langroudi: And have you got, like, favourite questions? Questions that like I, I like the I [01:18:40] mean, it’s a classic. What are what you’re bad at kind of question. Yeah. Your weakness question.
Patrycja Galonzka: Oh, [01:18:45] yeah. Same.
Payman Langroudi: And a lot of people don’t want to say it.
Patrycja Galonzka: Or they.
Payman Langroudi: Or they don’t, I.
Patrycja Galonzka: Don’t know. [01:18:50] Yes.
Payman Langroudi: I yeah. And I find that it’s such a turn off for me when someone says that [01:18:55] because it’s like, what? You don’t know yourself.
Patrycja Galonzka: Like I would say it’s a little bit concerning [01:19:00] as well. Because if you don’t know your weaknesses.
Payman Langroudi: You don’t know yourself, right? [01:19:05]
Patrycja Galonzka: No. And all you do is like, oh, it’s the ego thing. I know everything, I [01:19:10] know best. I can do anything really.
Payman Langroudi: And then in [01:19:15] appraisal, do you get them to give themselves a score on stuff [01:19:20] or.
Patrycja Galonzka: Oh yes. Well, the thing is same with appraisals in so many practices. [01:19:25] Only happens once a year. Yeah, but I’m not against [01:19:30] doing it. But I have a 1 to 1 with my team every so often. [01:19:35]
Payman Langroudi: How often?
Patrycja Galonzka: I would say probably every two weeks. Ooh, [01:19:40] yes. Awesome times. More like together. Because your goals [01:19:45] can change. And as you said with your company, you’ve got one idea for one week. [01:19:50] The next week you have another idea. Same in our practice.
Payman Langroudi: But is it, is it like, [01:19:55] is it, um, a structured thing or you’re literally sitting, having a cup of tea with someone? Is it. [01:20:00] Are there things you’re asking them or are you trying to figure them out? What are you trying to do? Give me some sense [01:20:05] of it.
Patrycja Galonzka: Yeah. So it’s a different frameworks you follow when it comes just purely to the job [01:20:10] role. Yes. We have to follow the procedures, make sure we fully compliant. Yeah. But [01:20:15] touch base on actually are you happy with what you’re doing. Is [01:20:20] that make you satisfied? You know, I don’t want to have people coming into [01:20:25] work being miserable and then spread that miserable vibe around. [01:20:30] And sometimes it happens, you know, in your life, you might have a bad day. [01:20:35] Yeah. Then now I’ve opened in my book. Um, there’s two slots per week. [01:20:40] Any team member can just book time with me to speak to me. So a part of [01:20:45] like the 1 to 1 appraisals, they can just book their appointment there. [01:20:50] And it’s usually like around lunch time. Two different slots. So they can literally [01:20:55] just book their appointment, let’s say sit down with me and then just talk to me because [01:21:00] it’s a wellbeing. It’s very, very important as well. So yes, you can have your goals, [01:21:05] PDP in place, hit the numbers. But actually, is [01:21:10] that all making you feeling happy?
Payman Langroudi: That could be on paper all look great, but you’re [01:21:15] actually not a happy person.
Patrycja Galonzka: Yes, definitely.
Payman Langroudi: It’s a very good point. It’s a very good point.
Patrycja Galonzka: Thank you. [01:21:20]
Payman Langroudi: We like to talk about mistakes on this pod. I mean with the dentists it would be a clinical mistake [01:21:25] because dentists don’t like talking about their clinical mistakes. And so we never learn from [01:21:30] each other’s mistakes. Mhm. What comes to mind if I ask you, what’s been some of your biggest mistakes [01:21:35] in this career that you’ve carved.
Patrycja Galonzka: I [01:21:40] think I’ve got two that comes into my mind. So [01:21:45] the first one, I was definitely avoiding [01:21:50] difficult conversations with the people I was responsible for. Mhm. Yes. [01:21:55] I was the new person in the country. I think that was also a [01:22:00] barrier for me. But you didn’t want to be in that difficult conversation [01:22:05] because you were afraid that people will not like you anymore. Yeah. [01:22:10]
Payman Langroudi: Do you think do you think there’s, like, a, a line that you have to draw that you can’t get too [01:22:15] close to your people?
Patrycja Galonzka: Yes.
Payman Langroudi: So have you approached that point [01:22:20] and had to like, yeah. Pull back.
Patrycja Galonzka: I had to learn because before going [01:22:25] back to the difficult conversation, like leadership is not to be [01:22:30] nice that people like you. I think it’s the kindness. [01:22:35] The kindness is care. So if you’re kind, you [01:22:40] will be honest. You will exactly say, oh, look, um, I think [01:22:45] I’ve observed or the data shows me. I think we should do [01:22:50] a, b, c how can I get you there? You need to be very fair, very [01:22:55] honest and kind. And people feel okay [01:23:00] with it because you’re not being horrible, you’re not [01:23:05] being nagging and you are there for them to show that. [01:23:10] Yes, I understand we can make mistakes, but I’m here with you on this journey.
Payman Langroudi: And [01:23:15] tactics for that.
Patrycja Galonzka: Tactics for that.
Payman Langroudi: Yeah. Like for [01:23:20] instance, do you do things like let’s, let’s say someone’s done something wrong and [01:23:25] you want to put that thing right or whatever. Do you start with what they did right first [01:23:30] and then go Going to.
Patrycja Galonzka: Yeah. So I think there is a structure [01:23:35] how to handle these conversations.
Payman Langroudi: Second nature for you now. You just don’t even realise you’re doing it. Yeah. [01:23:40]
Patrycja Galonzka: You have to start with the good parts first. Because if you start with only the bad, the, [01:23:45] the vibe and the energy in the room is already.
Payman Langroudi: The [01:23:50] person doesn’t feel seen either. Right? They feel like you’ve already seen.
Patrycja Galonzka: It already, like, oh, what I’m [01:23:55] doing here? Or they’re just hoping for this conversation to end. But when [01:24:00] you start with the goods, then this is amazing. Great. You’ve done A, [01:24:05] B, C what do you think? How do you feel about it? Oh yeah. Great. I didn’t [01:24:10] think I could do it. Thank you so much. Okay, now let’s move to.
Payman Langroudi: X, [01:24:15] Y, and z. Yes.
Patrycja Galonzka: So I’m not saying you’re doing this wrong. However, [01:24:20] I always say I believe you could do it better. What can I do for [01:24:25] you? Oh, actually, yes, you’re right. I didn’t realise that. Would you [01:24:30] mind to help me? Yeah. Of course. And then we put the plan in place. Then [01:24:35] another 1 to 1. We sit down. We had some time to review [01:24:40] it. To try it. Yeah. Actually, I’m fine now. Amazing. We [01:24:45] can continue.
Payman Langroudi: What was the other mistake?
Patrycja Galonzka: Well, [01:24:50] I think the second mistake [01:24:55] it was. Yes. It’s something with the culture as well. So [01:25:00] going to the difficult conversations I think I [01:25:05] haven’t addressed the anti values on time. And you [01:25:10] and I feel guilty for it to be honest because you pass through them. [01:25:15] You’ve seen them. You know they were there but you’ve never addressed [01:25:20] them. Yeah. So that becomes standard. Now that becomes your operational [01:25:25] rhythm within the practice and it’s [01:25:30] too late to fix it because people think, oh, she didn’t say anything.
Payman Langroudi: So get specific though. [01:25:35]
Patrycja Galonzka: Specific.
Payman Langroudi: Yeah. What was the anti anti values. [01:25:40]
Patrycja Galonzka: Blaming people. Blaming other people for their [01:25:45] mistakes or resistance to change and [01:25:50] keep complaining. I don’t want to do this. I, I don’t [01:25:55] want to use this AI. Why do we want to use it. Why do I have to use it. [01:26:00] Or blaming. That’s not my fault. She said this. It’s [01:26:05] really common, but I think you have to address them. You need to speak about them being [01:26:10] transparent. And I’m not saying the antivirus only comes from your staffy or managing [01:26:15] it comes from us as well. If I say I will [01:26:20] do this for you, but I will never follow up, I [01:26:25] will never going to do it. How are you going to feel?
Payman Langroudi: Yeah. So next time [01:26:30] you say something like that, no one’s going to believe you.
Patrycja Galonzka: Exactly. All I’d say I know all the answers.
Payman Langroudi: How [01:26:35] do you keep organised? I mean, like, you’ve got all these conversations going on with these people. I’m going to check back [01:26:40] with you to make sure success looks like this. How is it like just a calendar? Like, how do you [01:26:45] know what to do when you might just be super, super organised person to be [01:26:50] pulling this off?
Patrycja Galonzka: Same again. That’s also a mistake and a lesson I had to learn. It’s [01:26:55] it’s the time management really, because you can get busy but [01:27:00] not effective really so easily. You busy busy in [01:27:05] that firefighting mode, one job, next job and that workload [01:27:10] never ends and you feel like you never finished. Time management [01:27:15] is the key and something I really encouraging my team to do as well. So I mean my [01:27:20] time.
Payman Langroudi: Priority prioritising the right thing.
Patrycja Galonzka: It’s like a traffic light red orange, [01:27:25] green. But I blocked my actual diary for specific tasks. So I [01:27:30] do like to do this on Sunday evenings. Some people do Fridays to switch [01:27:35] off for the weekend, but I actually do it on Sunday evening. I review the book. [01:27:40] I usually read the reports from my staff, what happened from the week before [01:27:45] so I can see what worked, what we need to work on it or improve, [01:27:50] and then I schedule my week accordingly, so I.
Payman Langroudi: What [01:27:55] do you look forward to Monday morning?
Patrycja Galonzka: Yeah, because I’m organised.
Payman Langroudi: How does that take you on a Sunday night? [01:28:00]
Patrycja Galonzka: Sorry.
Payman Langroudi: How long does it take?
Patrycja Galonzka: How long? I think because I do it every [01:28:05] week now. And we have a systems in place like the handover from my staff. [01:28:10] So I see what happened in each day. And I just go through it probably [01:28:15] like one hour, one hour and a half. Then I block my time. Few [01:28:20] specific key tasks.
Payman Langroudi: It’s a massive discipline thing in itself. Yeah. Like I’m sure like if [01:28:25] you go out there in public and ask 100 people in the street, do you do 1.5 hours [01:28:30] of work on a Sunday night for your job? I’m sure there’d be plenty of people completely like, [01:28:35] you know, disgusted by that idea. Yeah. On Sunday evenings. That’s my time, right? [01:28:40]
Patrycja Galonzka: Yes. I heard a lot of feedbacks like that. That’s so sad. What [01:28:45] are you doing? This. But I just love my look.
Payman Langroudi: I’ve got a thing. I’ve [01:28:50] got a thing. Yeah. A lot of our team are remote. Yeah. Like. Oh, yes. Your friend Lee is [01:28:55] in South Africa.
Patrycja Galonzka: I know.
Payman Langroudi: Um, and I’ve got a little bugbear. Yeah. [01:29:00] That is if I send a WhatsApp at nine at night. Yeah. [01:29:05] I don’t mind if you’re, if you’re playing tennis or you’re with your kids or whatever and you don’t [01:29:10] answer. No problem. Yeah, sure. But if you see it. Yeah.
Patrycja Galonzka: Um.
Payman Langroudi: Answer [01:29:15] it. Yeah. Because they’re remote anyway. [01:29:20] I mean, my most of my team come in one day a week or one day a fortnight. Sometimes [01:29:25] there’s nothing I can do about whether or not they’re 100% working for [01:29:30] me at that time. And, you know, you can you can have the person’s body in the building, but [01:29:35] it’s really their brain and their heart that you really want, right?
Patrycja Galonzka: Yeah.
Payman Langroudi: But but I’m saying you’re [01:29:40] remote. Yeah. You can get up and go to the shop at any moment, and I will. I’ll never know anything [01:29:45] about it. Yeah. But if I send you a WhatsApp at 8 p.m. and your work hours, say [01:29:50] 530, and you see the WhatsApp? Yeah, if you don’t see it. Okay. Of course, [01:29:55] you see the WhatsApp. Don’t get on this sort of high horse. I’m not working right now. Yeah, [01:30:00] it’s a bugbear, man. So but it annoys people when I bring it up. Like if I say that I [01:30:05] kind of. You’re not allowed to say that.
Patrycja Galonzka: Yeah, I get your point as [01:30:10] well as the other side too. But I think if you. Yeah, [01:30:15] working on things together in your team.
Payman Langroudi: Then in my mind works best at night [01:30:20] time. And by the way, there’s some people. Answer me at midnight.
Patrycja Galonzka: Yeah. Okay. [01:30:25]
Payman Langroudi: Yeah. There are. There’s some people like that too. Yeah, I love that. But there’s some people. 532 [01:30:30] no answer.
Patrycja Galonzka: 9 to 5 mine.
Payman Langroudi: Yeah, yeah. They’re [01:30:35] out. Yeah. You can’t complain about it because that’s they’re being paid from 9 to 5 or whatever. [01:30:40] Yeah. But I’m saying because of this extra thing about remote, like you guys don’t get it [01:30:45] in a dental practice. You have to turn up. You have to, you know, see people, you have to it’s [01:30:50] a, it’s a reason why it’s so hard to get recruitment now because there’s so many people [01:30:55] working from home. Yeah.
Patrycja Galonzka: Yes. They want flexibility. Yeah. Yes. Yeah.
Payman Langroudi: It’s [01:31:00] interesting. We’re coming to the end of our time. I’m going to hit you with some quick fire [01:31:05] kind of questions.
Patrycja Galonzka: All right.
Payman Langroudi: But before I do, what’s your amazing outcome [01:31:10] for if we were sitting again in five years time, what would [01:31:15] you like to have achieved?
Patrycja Galonzka: Oh, I love that question. Is a very, [01:31:20] very deep question. And same again, you have to.
Payman Langroudi: Sit ambitious as you. [01:31:25]
Patrycja Galonzka: Yeah. So you have to really pose to know [01:31:30] where you want to go. And I would love to have my business [01:31:35] running with my Caesar framework.
Payman Langroudi: Your consulting business.
Patrycja Galonzka: Absolutely. Helping people, [01:31:40] raising the standards.
Payman Langroudi: Making the difference. You make time for that with your existing [01:31:45] job. What’s the story? What if you get a new customer?
Patrycja Galonzka: I’ve reduced my hours at Aspire Smiles, [01:31:50] hence why we are so on systems so I can still keep an eye on what’s happening. [01:31:55] The handover has been in the morning. Huddle has been just a game changer. [01:32:00]
Payman Langroudi: Are you doing morning huddle every day?
Patrycja Galonzka: Yes. Handovers weekly.
Payman Langroudi: What did you go through in the morning [01:32:05] huddle? Like who’s coming in? Lab work. Who do we need to get reviews from this sort of thing.
Patrycja Galonzka: It’s a mixture. [01:32:10] So at the moment, because I’m starting a little bit later, I’m dropping my daughter to school. [01:32:15] Same again. It comes to empowerment. My practice operationally does them. [01:32:20] She was very nervous at the start. A few rounds. The team had a [01:32:25] good feedback from it and she was like, Patricia, I feel like I’m in control now. Thank you. So [01:32:30] we go through a different different scenarios. What we did good yesterday, what we could [01:32:35] improve, what we have a plan for today. The main goals let’s [01:32:40] say patience. Are there any patients coming that we can either get them [01:32:45] on testimonials, social media content or if they have a birthday, go [01:32:50] get them a chocolates. So it’s a mixture of a different it’s not just a boring, like [01:32:55] you said, lab work. Yes, it’s important, but that should be already part of your system [01:33:00] checked before. Really, this should be more about qualitative. Yes, [01:33:05] definitely. Yeah. So in five years, five years, I [01:33:10] would like to have my business running fully.
Payman Langroudi: Yeah.
Patrycja Galonzka: Seeing [01:33:15] my results coming through from people saying, yes, Patricia, [01:33:20] we’ve reduced the chaos in the practice. There is not so much firefighting. [01:33:25] Our people enjoy what they do. The burnout goes low. And [01:33:30] I think dentistry, yes, is my first step. But I see this more as a health [01:33:35] care, you see.
Payman Langroudi: But I mean, I know a couple of, uh, who are [01:33:40] they? One, one was a practice manager and one was a hygienist [01:33:45] who owned their own practices now.
Patrycja Galonzka: Mhm.
Payman Langroudi: And some of the things they’ve [01:33:50] done that already and some of enlightened biggest users. Yeah. But, you know, [01:33:55] the insight they’ve got is they’ll, they’ll put their associates on a course. Yes. [01:34:00] And they’ll make sure the following week this treatment that that course. [01:34:05]
Patrycja Galonzka: Amazing.
Payman Langroudi: Addresses. Yeah. Like we do courses or we do composite course. [01:34:10] There’s a bunch of people come on the course and don’t do a single composite bonding case until [01:34:15] six months later when they’ve forgotten everything. Yeah, but she because she’s been in [01:34:20] a practice, you know, she’s done your kind of working through a practice, understand [01:34:25] she pays for the course for the associate herself. And the following week when the [01:34:30] associate comes in this composite bonding cases and then and then suddenly that person becomes [01:34:35] a composite bonding dentist. You know, like it works. It works.
Patrycja Galonzka: It’s a.
Payman Langroudi: Practice. You’ve thought about owning [01:34:40] a practice?
Patrycja Galonzka: Not necessarily. I think a few years ago, yes. [01:34:45] And I had a conversation with one dentist. It [01:34:50] was just before the pandemic. And I’m wondering. Yes, but I’m glad I [01:34:55] didn’t, to be honest, because what I’m doing now, it gives me more flexibility [01:35:00] to be around other people. So I think this is my mission. [01:35:05] I don’t want to be stuck in one place. I want to be exposed. I want to share [01:35:10] what I went through my lessons, my experiences. And this [01:35:15] is something that is still happening. All the patterns, they are still happening. So [01:35:20] yeah. No no no.
Payman Langroudi: Quick fire, [01:35:25] quick fire. What’s your favourite business resource or book or podcast [01:35:30] or whatever you said. Simon Sinek.
Patrycja Galonzka: Simon Sinek. Yes.
Payman Langroudi: Because [01:35:35] anyone else.
Patrycja Galonzka: He’s about the leadership and Chris Barro. Oh yeah. I love Chris [01:35:40] Barro concept. Um, same KPI’s leadership. Your [01:35:45] sustainable growth comes from leadership and systems. And he’s really forward thinking about AI. [01:35:50] And that connects with me a lot. Um, with regards to the books. [01:35:55] Glennis Bridges she was my mentor. So I’ve done my qualifications [01:36:00] with her. Um, oh yeah. She’s very close to my heart. She was [01:36:05] with me throughout all my journey. Believe with me even when I doubted myself, [01:36:10] to be honest. But yeah, I do love to listen to podcasts, [01:36:15] not just in dentistry.
Payman Langroudi: Which one?
Patrycja Galonzka: Because it’s a business related. So from [01:36:20] Simon Sinek, Steven Bartlett, different type of podcasts just [01:36:25] then every time something new and bringing into the practice like Mel Robbins, [01:36:30] I think she’s my top one because she’s speaking a lot about mindset. [01:36:35] Yeah. So the settings in our brain and the way she explained [01:36:40] settings in your brain, like in your computer, you can change them.
Payman Langroudi: What’s the name [01:36:45] of the pod? Is it just her name?
Patrycja Galonzka: Oh yeah. It was just one of the podcasts with, oh.
Payman Langroudi: She was a [01:36:50] guest somewhere.
Patrycja Galonzka: Yeah, yeah. Yes, yes. Yeah. So oh, the weather, the weather you bring into the company. [01:36:55] Same again. It’s from the Mel Robbins. Yes.
Payman Langroudi: Anything else come to mind [01:37:00] like resource wise?
Patrycja Galonzka: Um [01:37:05] not particularly. I think I’m like trying to explore lots of different [01:37:10] resources. To be honest.
Payman Langroudi: What’s your what’s your favourite treatment in dentistry? [01:37:15]
Patrycja Galonzka: Invisalign. Is it because I had it done?
Payman Langroudi: Okay.
Patrycja Galonzka: And enlightened combined [01:37:20] it together. Yeah, but Invisalign, it was the one for me, [01:37:25] for sure. It was really interesting to understand the way [01:37:30] it’s done from the patient perspective. So yeah, I enjoyed it. It took [01:37:35] some time. I think it it taught me to be patient as well, to be honest and [01:37:40] discipline. You have to change it every week.
Payman Langroudi: And so so you’re so disciplined, right? You’re [01:37:45] so hardworking. What’s your guilty pleasure?
Patrycja Galonzka: Hmm. [01:37:50] I don’t know if it’s guilty pleasure, but I love my hot pot yoga. [01:37:55]
Payman Langroudi: Like, that’s not guilty pleasure. Well, I’m [01:38:00] thinking more KFC, man. Oh, guilty. Guilty pleasure. Guilty [01:38:05] pleasure. Some some crap thing you watch on TV or something.
Patrycja Galonzka: The thing [01:38:10] is, I don’t really watch TV that much. I think my.
Payman Langroudi: Guilt is flicking through TikTok.
Patrycja Galonzka: No, [01:38:15] I think I’m quite bad with Friday evening. I ordered some Indian food [01:38:20] every week on Friday.
Payman Langroudi: That’s all right.
Patrycja Galonzka: I think that’s my guilty [01:38:25] pleasure. And yeah, something. I just have to have it once a week.
Payman Langroudi: It’s [01:38:30] been a massive pleasure having you. Really has so much. I’ve learned so much from you the way you, [01:38:35] your mindset, your positivity, your positivity. Really, really excellent. [01:38:40] Thank you so much for coming all this way.
Patrycja Galonzka: Thank you for having me. Really, it was great.
Prav Solanki: Thanks for listening guys. Hope you enjoyed [01:38:45] today’s episode. Make sure you tune in for future episodes. Hit subscribe [01:38:50] in iTunes or Google Play or whatever platform it is. And you know, we really, really [01:38:55] appreciate it. If you would, um, give.
Payman Langroudi: Us a six star rating.
Prav Solanki: Six star rating. That’s [01:39:00] what I always leave my Uber driver.
Payman Langroudi: Thanks [01:39:05] a lot, guys.
Prav Solanki: Bye.
